New Baby Passport Application Documents India

How to Apply for new born baby passport in India ? Documents required ?

In Immigration| Visas by Kumar518 Comments

I applied for my passport renewal/ re-issue in India couple years back and described how easy it was to get that. I was looking all around for guidance on how to apply for the passport for a new born baby in India…no luck…I realized, it is better to capture my thoughts and share my experience with you all so that some of you can benefit.

Firstly, there is NO need to pay to an agent or anyone for this process, it is very clear and simple. I did everything on my own, without seeking anyone’s help. I received my baby’s passport in about a little over a week via registered post. I applied it as normal processing mode ( NOT Tatkaal).

Step 1: Apply for Birth Certificate
Our baby was born in a little town in India and the first and foremost thing that I did was apply for a birth certificate at the municipality office. Depending on where your baby was born you would have to go the respective government body like Municipal office and apply for birth certificate.  Also, the hospital your baby was born in will ask you to fill out a form and you would need to mention all the details clearly on that, as that form will be sent to the municipal office or govt body. It takes about two weeks to a month to get that. Nowadays everything is electronic. Depending on the state, you would have the state body give you a digitally signed birth certificate with an application number. I could check the details in the Govt website using the application number. You can submit your Passport copy and your spouse’s passport copy or Aadhar copy for spelling and proof.  Make sure your name, your spouse name and baby name are printed correctly, if not you will have issues. I had to re-apply for my birth certificate requesting corrections for the name as the address was wrong and they messed up the surname of my baby.  Eventually, I got the birth certificate of my baby in about 1.5 months.  This is the most important or the only document required I would say.

Step 2 : Register Account in Passport Seva Website
First thing you need to do is register and create an account at Passport Seva Website : http://passportindia.gov.in/ .  When you are registering a new account, you may not find the exact Passport Seva Kendra (PSK) center in the drop down as it may not be the major one and just a collection or appointment  center. In that case, you select the head of the state. For instance, you will NOT see Tirupati in the list of  Passport Office, when you register, you will have to Select Hyderabad.  It can be very misleading, but trust me, I did exactly the same thing by selecting the head office.  The process is pretty standard and ensure that all the spellings are correct. Make sure you give a valid email ID, as the link to activate your account and other status emails will be sent to the email address. Once you register you will get an email to activate your account, then you are set with registration.  You can check the guide to Applying Indian Passport Online, the basic steps on the website are same irrespective of the kind of passport.

Step 3 : Walk-in Directly with Application Receipt Printed  – Check with PSK 
Some PSKs allow direct Walk-in appointments for some categories like Senior Citizens and Minors without prior appointment.  This always depends on the PSK and you will need to check with the PSK for this by calling them. In case, they allow direct walk-in appointment, you will need to take a print out of the Application Receipt (ARN) and carry that with you.  You can pay the fee online and take the appointment as well.  As you are applying for minor, you may do a walk-in as well and pay it there.  In my case, I paid the fee online and took appointment as written in the below step 4 as I did not know that I can walk-in.  One of our readers Raju (Thanks to Raju ) shared his experience that you can do walk-in. But, we have been reported by other readers like Suresh in Delhi that you cannot do walk-in directly and need to take appointment.  In any case, to avoid issues, I highly recommend getting an appointment, if you have time to avoid any confusions at PSK. 

 Step 4  : Pay and Book Appointment on Passport Seva Kendra Website :
After you register, activate and login to your account, you will be have options to book an appointment. Look at the left side navigation, you will have service section saying “View my saved/submitted applications”. Click on that and then you will get options to “pay and schedule appointment”.  You will need to do payment before you can book an appointment. You can pay using challan or visa/master card. Only certain banks are listed like State Bank of India, if you want to use specific bank card. I recommend using any Visa or Mastercard of any bank and get through the payment, as it saves a lot of hassle. I used a visa card of some different bank and had no problems. You can just pay first and do NOT book, if you are not sure of the schedule. I first paid the fees and completed the payment process. I was waiting for the right dates to open for booking slot.  Usually dates would be available at about 4 to 5 days before the actual date of appointment. So, it is pretty clear, wait for the slots to open and book the date.  Also, there is no hassle in process, where you need wait at a certain time of the day for the slots to open and there is so many people booking at same time. With the payment process in place, it is very clear and there is no artificial demand created, so just book it at your convenient time, no need to pay some for getting slot.  Once your slot if booked using the system, take a print out the appointment receipt as you will need it for the entry at the Passport Seva Kendra ( PSK).  Read all the instructions clearly on the appointment letter as it has all the information you need.

Documents Required for your Newborn Baby at Passport Seva Kendra.
Assuming your situation is straightforward, with both parents alive and both are legally together, below are the Required documents List :

  1. Birth Certificate issued from the Govt Authority like Municipal office.Carry a copy of this.
  2. Proof of present address – usually parent’s passport with address is sufficient. If not, any utility bill, Aadhar Card, Gas connection, Election Voter ID, etc. with the address. We took copies of our passports ( mine and my wife’s) as it served as the address proof documents and other identification proof. Carry a copy of the address proof.
  3. Parents need to print and sign Annexure H from the passport Seva Kendra website
  4. One Passport Photo of the Baby with White Background.
  5. Printed copy of the PSK appointment receipt.

Optional documents:

My wife’s name was endorsed on my passport, so it was very straightforward. If not, it does not hurt to carry the Marriage certificate to avoid issues.  Below is a situation that is very common for many…

My spouse is abroad working in different country and cannot come to Passport office, What do I need to do ?  What is the process ?
As per passport application guidelines for minors, you need to have consent of both the parents signed in Annexure H and they need to be present. If one of them is abroad and cannot make it.  He or She needs to go to nearest Indian Consulate/ Embassy abroad and  get a Sworn Affidavit duly attested by the Indian Embassy/Consulate abroad  officials (as per Annexure “H”).   The original sworn affidavit needs to be carried along with you when you go to the passport office.

I always recommend you all to check the passport office website to verify, if any changes to the process or required documents.

You may also read How to apply for minor Passport without Spouse Name Endorsed Experience.

Check out the next step on Process at the Passport Seva Kendra for New Born Passport Application 


Baby Passport Applying Experience at  PSK Ghaziabad –  Shared by Paras Mohan

Hello All,  I went to PSK Ghaziabad today for the passport of my 7 month old baby and would like to share the entire story :

Documents Required :
1) Self Attested Copies of Father+Mother Passport ( With Originals )
2) Self Attested Birth Certificate of Minor
3) Passport size photograph
4) Passport Receipt Form
5) Annexure H

First of all, there is no direct walkin service at PSK, Ghaziabad for Minors, so we had to book the appointment and went on time. We entered and on the very first counter, he checked our initial documents, placed them in the file and asked us to go inside. We went inside and waited for about 15 mins max and our name was announced. For Minors, PSK give a token number starting from “S” which is a special case, so everywhere your token number will be treated on priority. And thats what happened, just when we were finished from Counter A ( max 10 mins ), our token number blinked for Counter B and then in next 2 mins, for Counter C. We were out in max 30 minutes.
It was such a great service there and we were highly delighted. Thanks PSK and Thanks TCS for such a great process.


Did I miss anything? Any other thoughts to add?

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Comments ( 518 )

  1. sai sandeep

    Hi please suggest in my case.

    My passport has my spouse name attested.
    And I will give passport copy attested and annexure d to my wife duly signed.

    Can she go to passport office after appointment with my 2 years kid and get passport without me being present.

    1. administrator
      Kumar

      sai sandeep,
      Well, you will need to be physically present. Usually they ask for both the parents to be there and as per rule, you have to be there.

        1. administrator
          Kumar

          sai sandeep,
          As I said, legally you are required, it is up to the discretion of the passport officer.
          To tell you the importance, if one of the parents live in other country, they are asked to send a sworn affidavit from high commission, where they have to visit in person sign in front of the officer and then send that physical document that has to be carried to the passport office.
          I will leave it up to your discretion.

  2. Anuroop Vaniyar

    Hi,

    Thanks a lot for this. Could you please let me know if I can submit the downloaded birth certificate as proof while applying for passport for my 1 month old son? Thanks in advance

  3. anamika

    Hi, Me and my husband’s Passport have different address and Spouse name not endorsed in our Passport as these passport are before our marriage.So shall I apply passport for my baby with what docs needed and whats the process ? thanks in advance for Info.

    1. Shrikant Terde

      Hi Anamika,

      read below FAQ from Q4 for Minor you will get all answers

      http://passportindia.gov.in/AppOnlineProject/online/faqServicesAvailable

  4. Sukh

    Dear Kumar,

    In my passport my name is wirtten as Sukh Ram and there is no Surname, also in my all documents there is no Surname written. I need to apply for modification in my name as First name is “SUKH” and Surname is “RAM”. Please suggest the procedure and required document for it.

    Also please suggest in this case police verification is required or not. I need my passport with Surname on urgent basis. Please suggest what should I do to get it early.

    Regards,
    Sukh

  5. Shankar

    Hello guys,

    My passport have old address and i don’t have any address proof of new address. I want to apply passport for my 1 month baby. I am currently outside india and my wife is in india, so i should be there for passport or not.

  6. Anshul Razdan

    My brother applied passport for his 8month old daughter. Does she need police verification? Need your inputs. It’s one month and nothing has happened till now. He applied through RPO Ghaziabad.

    1. administrator
      Kumar

      Anshul,
      If the address has changed or if parents passport spouse name was not endorsed, verification may happen. Also, it is always upto the discretion of the RPO. You can reach out to them via email or phone to verify the status.

  7. Sukh

    Hi,
    I need to apply for passport for my 4 years and 2 years old kids. Currently I am staying in Noida(UP) but my wifes and my passport was issued from Lucknow and the address which is mentioned in our passport is of my home town address Balrapur(UP) .

    Can I apply it from Ghaziabad (UP) or we have to apply it from Lucknow?
    Can we use same address for kids which is in our passport or it is mandatory to fill local address(Noida address). We want our permanent address at kids passport which is in our passport.

    I tried to fill current residential address as Noida and Permanent address as my home town address but it is showing current residential address(Noida address) in kids passport page.

    Please suggest what should we do . Also please suggest what extra documents need to submit for Tatkal.

    1. administrator
      Kumar

      Sukh,
      You should apply in Noida at nearest PSK, where you live. The address will be of the place where you currently live. Frankly, the address on the passport does not really matter. So, dont worry too much about it.

  8. MOHAMMAD IRFAN ANSARI

    IRFAN
    HI
    MY PASSPORT HAVING ADDRESS OF MY NEW HOME WHILE MY WIFE PASSPORT HAVING ADDRESS OF MY OLD HOME.
    I WANT TO APPLY PASSPORT FOR MY TWO YEARS OLD DAUGHTER.
    OUR BOTH PASSPORT HAVE SPOUSE NAME WRITTEN ON IT.
    CAN I APPLY FOR MY BABY PASSPORT WITHOUT ANY PROBLEM.
    PLZ HELP

      1. administrator
        Kumar

        Yes, you can apply without any issue. You will need to carry your current address proof. The address on your wife’s passport does not matter.

  9. Anita

    I and my husband are not on talking terms currently and hence cannot take his consent for my baby’s passport. What option do I have here?
    We are married not separated, but living separately at the moment.

  10. PUSHPENDRA

    HI Sir i m pushpendra,

    I want to apply for passport for my newborn kid , the address in my passport and in my wife’s passport is in different location, in my passport no spouse name but in my wife passport spouse name(my name) available. do i need to change my passport also for spouse name before applying kid pasport??

    1. administrator
      Kumar

      No, you do not need to change your passport. As long as one of the parents passport is endorsed with spouse name, that is good enough.

      1. babypassport

        Hi, Me and my Wife’s Passport have different address and Spouse name not endorsed in our Passport as these passport are before our marriage. Now I have 1 month baby and we are currently in completely different location as per our passport. So shall I apply passport for my baby with current address ? what docs needed and whats the process ? thanks in advance for Info.

  11. Swati Jain

    Hi
    My passport doesn’t have my husband name and address is different on both passports (me n my husband). Do we need to have new passports for us before applying for our baby’s passport.

  12. ajmal babu

    Hello sir,,m wrking in Saudi Arabia n my husband in Qatar…we just entered for wrk…so we can’t got to our native place now,,we are from India( Kerala) . Our baby is residing with our parents at Kerala,,we want to take passport for him,,he is 5 mnths old,,n each of us can’t go along with him for taking passport,,,n most of all our spouse names not get endorsed yet…wat shud we do…plz help…I want to get my child to Saudi Arabia soon…plz give me suggestions…

  13. Khushnuma

    I need to apply for passport of my 2 year daughter. Husband is living in different city and he does not have a passport and h will not be able to come to Passport office but he does not have any objection too.
    Now I am planning to go for higher studies abroad with my daughter.So wanted to apply for her passport.
    I have her birth certificate issue from gram panchayat office and my passport has my spouse name updated i the passport.I did read that if only one parent is physically available they need to submit annexure ‘g’.and some place I read it as annexure ‘c’.
    Can any one of you suggest what all documents are required and regarding the annexure c or g and who should be signing the annexure if required any.

  14. Muthu

    Why Annexure “H”? is it supposed to be Annexure “D”?

    look at the below link..
    http://passportindia.gov.in/AppOnlineProject/online/annexureAffidavit

    1. Keens

      Hi
      Thank you soo much for this blog
      I applied for my daughter’s passport all by myself and the passport reached us in 2days.It is so easy to apply once the parents have their spouse name included in each others passport with the current residing address.. all you need is a passport size photograph of the baby in white backgroud, birth certificate which can be easily printed online and annexure D signed by the parents. I got my husband sign it at home so he needn’t come all the way to the PSK . So go ahead and do it yourself.

  15. Rashi Sinha

    I got separated from my husband but not divorced yet. I have to go abroad for further studies with my 4 month old daughter. Can I apply for her passport without the documents required from her father’s side(his passport copy). Please tell if any affidavit required in such case, because her father would not cooperate for passport. Thanks in advance.

    1. administrator
      Kumar

      Rashi,
      As per rules passed last year, you can apply without father’s details. Check here . As of process, you can apply for passport for your daughter, even if you are not legally divorced. You will need to sign Annexure C on plain paper and carry proof of address and date of birth certificate. You can check document advisor for the same, there is a check box for your situation.

  16. Tanuka Mustafi w/o Ganesh Mudveeraiah c/o Prasenjit Mustafi

    I gave birth to a baby girl at Jamshedpur, State Jharkhand . My and husband’s Passport has Tarikere, Dist Chikmagalur , Karnataka as a proof of residence. I managed to get my baby daughter’s birth certificate from Jamshedpur , which certifies her place of birth as JAMSHEDPUR and permanent residence at Tarikere,
    Karnataka.
    Now will you please inform me whether i may apply and receive my baby’s passport at Jamshedpur, State Jharkhand and what documents i have to produce at the Office faithfully yours Tanuka Mustafi

    1. administrator
      Kumar

      You should apply for passport where you live. Your baby’s birth location does not matter. You can take the birth certificate and apply at the place where you live in Karantaka.

  17. Nilesh

    Thanks for the information. i have few questions, i am in US now and my daughter dont have the passport, so is my presences required while applying the passport ? Thanks

    1. administrator
      Kumar

      Nilesh,
      Usually, both parents need to be present. But, for cases like you, where you cannot be present, you can got to nearest Indian high commission and get a sworn affidavit that can be sent to your family back in India and they can carry the original copy sent from you and apply for passport without your presence. Check your nearest Indian high commission or embassy for more details on their website.

  18. Sagar

    Hello All,
    First of all thanks to everyone for taking time to share your feedback.
    I have one question about applying a passport for my minor kid.
    My wife and I have a passport with address of Gujarat. But right now my wife is in Hyderabad with my kid. Can we apply for a passport from Hyderabad or do we have to apply it in Gujarat only?

    Thanks in advance !1

    1. administrator
      Kumar

      Sagar,
      You should apply for passport from Hyderabad as it is your current address. You can apply at any nearest PSK.

  19. Sundar

    Thanks for composing. This site helps too with addition steps and information.
    http://saurabhj.com/2015/01/how-to-get-your-childs-passport-in-india-in-3-days-flat/

  20. suresh

    THIS IS WRONG INFORMATION THAT INFANT CAN DIRECTLY GO WITHOUT APPOINTMENTS .BASED ON YOUR INFORMATION I WENT DIRECTLY WITH ALL RELEVANT DOCUMENTS OF OUR INFANT 4 MONTHS WITH MONEY PAID ON LINE IN DELHI BUT PASS PORT REFUSED FOR WALK IN AND SAID YOU HAVE TO TAKE APPOINTMENTS FOR INFANT ALSO.

    1. administrator
      Kumar

      Suresh,
      Sorry for the trouble, but to be clear, I have taken appointment and visited the PSK. Some users said that you can do a walk-in as well. If you read closely, I say that “I recommend taking appointment”. Either case, I will update the article again and put disclaimer that you need to check with PSK.

    1. Adnan

      Thanks for ur update.
      I need one more information.
      I am in abroad now, my passport address from delhi & my wife having passport from another state & my daughter born in 3rd state.
      So i wann to know if i make birth certificate of my baby at birth place.
      It will be valid to apply through my address.
      Kindly reply Asap.
      Thanks
      Khan

  21. Sree

    Hi,
    Thank you for nice information. I have some queries.
    Me and my wife have passports. Myself and my wife’s passport doesn’t have spouse entry .
    We both have have Japan visa. We would like to apply passport for our new born baby.
    My passport address is my college address and my wife passport address is her father address.
    She has Aadhar card with same address. I have aadhar card with my permanent address.
    I can get sword certificate from embassay and I will present while applying passport.
    We have marriage certificate.Names on marriage certificate and Aadhar cards are same as passport.
    .
    Q1. I will give my permanent address as address proof for my baby. Is it okay??
    Q2. Can we get baby passport without spouse entry.
    Q3. If we can not get passport without spouse entry. I want to add my name in my wife’s. passport. In this case same day can I proceed for both requests.
    Please help me.

    1. MP

      Hi Sree,
      I too was in the same case. I applied for the endorsement for spouse name and the change of address to my permanent address along with the address proofs and marriage certificate. Passport was granted with post police verification. Also I have scheduled the appointment on the same day for my baby too as I can give my wife passport file number can be given an reference. But they have asked to apply for my baby passport later as both of our address are different and spouse name has not been endorsed already. Somehow got the passport granted with pre police verification for my baby. So I suggest better complete yours or your wife’s passport reissue. Once done apply for baby along with your wife passport and it will be hassle free and no police verification is required.

      I have applied both the passports under normal category in chennai. Hope this helps who are sailing in the same boat.

      Thanks,
      MP

  22. Arumugam

    Hi ,

    I want to apply for passport for my newborn kid , the address in my passport and in my wife’s passport is in different location ( Chennai) while we are living in different location now ( Tirunelveli)

    Q1: Would we be able to apply passport from tirunelvli passport seva office ?
    Q2: My wife has address proof ( adhar card ) with address in tirunelveli can we produce that for address proof for my kid ?

    Thanks in advance for the help

    1. Ashutosh

      Hi Arumugam,

      Same situation is there with me. We are living in different city and address printed on mine and my wife’s passport is of our hometown.(mt passport has my hometown address printed and my wife’s passport has her hometown’s address printed.)
      Please let me know, what to do in this case?

      Thanks in advance.

      1. administrator
        Kumar

        Ashutosh,
        Yes, shold apply at local PSK, where you live. Past addresses on passport does not matter. You can submit address proof of current address.

    2. administrator
      Kumar

      Q1: Yes, you can.
      Q2: Yes, you should.
      You should always apply at the place, where you live. Past addresses on passports does not matter.

  23. khan

    Dear kumar ,

    my baby born in delhi hospital ( my wife home)and my passport of Mumbai
    but on my wife passport have my name as husband name.so we have birth certificate address delhi but I need address on my baby girl passport of Mumbai so no issue.we have marriage certificate of Mumbai and I am leaving in Saudi Arabia so she can alone go for passport

    Kindly advice

    Best regards
    Khan

    1. Sazid Khan

      Sir, Can i apply for a minor in lucknow whose present address is in (ballia, utaar pradesh)? Is it necessary that the father should be available at PSK?

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