Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Immigration| Visas by Kumar1308 Comments

Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by passport seva kendra due to the subtle difference, read note below) like below. Also, we have another experience from our reader, A G Bhat,  in Bangalore. Thanks to him for sharing his experience.

  • Do I need Police verification letter for renewal or re-issue ?
  • Do I need  to get an affidavit from notary
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport is set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Step by Step Process for Indian Passport Renewal / Re-issue:

1.       Register Online at Passport Seva Website   :

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

2.     Fill  Application – What do you need ? 

You will be presented with two options to fill out application form, the online system will show as Alternative 1 and Alternative 2 . It does not matter what you use, both work the same.

  • Alternative 1  : Using PDF form, that can be downloaded and filled offline.
  • Alternative 2 : Using Online form that you can fill it then and there itself.

The recommended option is to use the Alternative 1 with PDF form as some details may not be readily available with us and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

3.  Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

4.     How to identify the list of  documents  for Passport Re-issue or Renewal :

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

List of documents you need to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :
    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address
    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection. If you are submitting utility gas bill, PSK will ask for two of those from past two months. Make sure you carry two of them. This was shared by our reader Karthik.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Adhar card, Voter ID, etc.
  • Add Spouse Name, Change :
    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

 4.  When to go to Passport Seva Kendra 

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Also, if you are an NRI, not living in India and plan to renew passport during your visit to India, check out Process for NRI to renew passport in India 

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

——————————————————————–

Passport Re-issue Experience at Mumbai – January 2017 

Thanks to Mrinal Agrawal for sharing the experience

Had my Indian Passport renewal today in Mumbai(Andheri PSK) as my passport was expiring within 1yr. Got appointment for 9.15AM IST and was asked to report at 9am. (Under Regular processing) . Process was very smooth and straightforward and I was complete in 1hr time (primarily due to preparation and early slot).

Passport Re-issue Process:
1. I had actually downloaded the PDF first and filled it and kept so that any trials errors needed were done on that.
2. I was having minor difficulty uploading it probably because i renamed etc. However I used the filled PDF as entry for Online application (Which also can be saved and filled over multiple attempts like for any college /visa application).
3. The form was submitted.
4. I have just moved back from US so I wrote my current Indian address which was also in my Aadhaar card . Mentioned US address for previous in last 1yr stay without state or county.
5. I had even uploaded PDF copy of all documents though not sure if it was any help today.
6. Paid online and booked appointment,

Documents Required On Passport Appoint Day :
1. Originals: Passport(old), Aadhaar (both top and bottom part: for Address proof and ECNR), 10th Marks card (for ECNR)
2. Copy of first 2 pages, last 2 pages and Page number 2 of passport which would either not mention anything or ECR. ( I had not taken page 2 and was asked to take photocopy at Passport Seva Kendra)
3. Copy of 10th marks card and Aadhar both top and bottom part. ( Had not taken copy of top part and had to take at PSK.)

Process at PSK for Passport Re-issue :

At the PSK try to reach early for your reporting time. The entry is not based on sequence number assigned but based on your arrival for your reporting time.

Once you enter, the originals, photocopy and application receipt are checked once and after all documents are confirmed you are asked to wait till they generate token number. After token number is generated you are asked to go inside and wait for 1st step in A counter.

At the A counter documents are scanned, photo taken, biometrics verified and signatures taken. Also they check if you want to enroll in Mobile Seva(Sms updates for Rs 40). If yes you pay in cash exact amount. Once done you are asked to goto B counter.
At B Verification Officer (VO) validates the entries again and puts his ticks & sign in the application.
Once B is complete, one proceeds to C counter for Granting Officers approval who again verifies documents and stamps both the old passport ( Cancel & returned) and approval stamp for application,

Once that is done you are asked to proceed to exit counter where you are given acknowledgement receipt and asked to fill feedback form.

The acknowledgement ideally mentions your passport approved post police verification.

——————————————————————–

Passport Renewal Experience  at Bangalore – August 2016 

Thanks to A G Bhat for sharing his experience of Passport Renewal in Bengaluru.

My passport had expired three months back. I read the articles in this site and understood the procedure to be followed. After understanding the same clearly, I applied online and selected the slot at Bengaluru (Lalbhag) PSK. I applied on a Saturday and slot was available for very next Monday. However, I opted for a slot on Wednesday which I got. So there was no necessity for me to cancel the same and go for “walk in”. On Wednesday, my time was at 10.45 AM and I went there exactly at 10.30AM.

The process at PSK was exactly the same the Hyderabad PSK explained in this site. Courteous people, proper guidance at every stage, no confusion at all and no hassles. After successfully finishing the entire process I came out from PSK at 11.15AM, in just 30 minutes for whole process. I gave my feedback as “Excellent” for the service but I feel that this is too less a grade. World class experience indeed. Thanks to the vision of the External Affairs Department of Govt of India. And my thanks to all concerned, from Prime Minister and External Affairs Minister to TCS and every one in the PSK.

Along with my wife also had applied for re issue of her Passport. We both selected the same slot and went inside together and we both came out together. She could not believe that such things can happen in our country.

 

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Comments ( 1,308 )

  1. syed fazal

    HI good morning my name is syed nizamuddin i lost my passport in home i searched a lot even i didnt find it so would plz let me know what is the process to reapply passport

  2. Maha

    Hello,
    Need a urgent suggestion!
    My husband had applied for reissuance of his passport due to exhaustion of pages.
    Appointment was on 27th Dec in Thane PSK, and was asked to come on 9th Jan for police verification.
    Now he has cleared the verification and done with all the procedure..but now he is upset as he didn’t get the SMS.
    I don know much about the procedures but he said he should receive SMS from SP office first and then regarding passport printing.
    His UAE visa is going to expire on 20th Jan. N for visa renewal suppose to be present there before the date.
    How long it would take to get the passport after clearing PV?
    What are the procedures in between?
    Can anyone suggest any other ideas to get the passport within five days? Is it possible?

  3. Ashok Kumar Ahelleya

    Hi Mr Kumar
    As per discussions we had, I had visited PSK, Mundwa, Pune on 9/01/18 as per the appointment fixed by the authorities.
    To my surprise I was out of the PSK building in less than 40 minutes after completing all the formalities and if that is not enough, Just now today, on 13/01/18 at 2 pm the passport has been delivered to me.
    I salute to the officials ( Govt Machinery ) for such wonderful service which is unheard of in our country.

    As far as the Passport issuing authorities are concerned, yes they are doing a wonderful job and need to be appreciated however they are public servants and are paid for it.
    In case of my friend Mr KUMAR, who is rendering services without and returns. It was really, wonderful consulting you for guidance, sometimes repeatedly to know what comes next or where we need caution. I must say that your reaction to our repeated requests too, has been very consoling and I appreciate the gesture from the heart. Thank you Mr Kumar for everything from start to finish in connection with Passport issues.
    Thanks once again.

  4. rangari rukhsar abdul aziz

    sir i want asked u my old passport something which is wrong or. its validity also expired…. Can i change….. may correct proof attached with renewal also my old passport is expired on 1990 in this date so can i take this step to apply new passport plz sir reply as possible……..

  5. Oonnykrishna Kurup Bangalore

    Passport office at No 45,Presitge Libra Lalbagh Main Road near Urvsahi Theater Bengaluru is excellent Service
    Only one thing carry the required documents like address proof ,Date of Birth Proof and Aadhar copy ,Marriage certificate ,Telephone Bill,Bank statement etc., Check your self in the system and also print given also check .Make use of the SMS service by paying Rs.45 Rupees it is very useful to track .The data will flow the same day to the Police station .You can contact the concerned police station with all documents along with 2 pass port photos instead of they contact you there after they will visit for verification at your residence .The Yeswanthpur Police station service is very good and responded .Make sure your all documents are perfectly in order
    one year address proof is a must in the current address
    The process and response of the Passport office and their support which I have experienced is excellent
    The system put in place for the issue of passport is really we can appreciate .
    This is my personal experience .Who ever do good job we have to appreciate .
    Oonnykrishna Kurup Bangalore
    Bengalure

  6. Ayush

    Hi

    Thank you for taking the time out to answering questions here.
    I applied for a re-issue of passport, and I had my appointment at PSK on 20th December, 2017. Everything went by smoothly, but I haven’t received my passport yet.
    On the application status page of the passport.gov.in website, the following is shown as the status: “Passport application has been submitted along with applicable fees and supporting documents”
    I applied in the normal (Not tatkal) mode.

    Do I need to apply for a police verification or something else? Or should I just wait a few more days for the passport to come? By when can I expect to receive my passport?

    1. Ayush Gupta

      Hi Mr. Kumar

      Please let me know by when can I receive the my passport?
      Do I need to take any additional steps from my side?

  7. Ashok Kumar Ahelleya

    Hi Mr Kumar

    In the process of applying for reissue/renewal of my passport, I had opened a page from Passport portal. Due to some obvious reasons i could not submit the form within a stipulated period of 3 months and the page has locked.
    Now for reopening the page I am asked to change password, having done so number of times however every time the error code says ” your ID and Date of birth do not match, re-enter the information and on every reentry it keeps on repeating the same error code.
    Kindly help. I have tried re-registration and it was accepted and further says this mail ID exists however while login the same error repeats again and again.

    1. administrator
      Kumar

      Ashok,
      Maybe it is a system error. You can call the customer service to get it fixed or you can create a new account with a different Mail ID and process from there.

      1. Ashok Kumar Ahelleya

        Hi Mr Kumar. Thanks for the possibility yes it appears to be a system errors and I have taken it up suitably. Hopefully it shall get solved shortly. I had another query, like olden days am I required to carry passport size photographs while seeking appointment at Passport Seva Kendra?

        1. administrator
          Kumar

          No need. Only required for young baby. It will clearly tell on the appointment letter notes, if you need to carry anything.

    2. vinay

      Hi I have applied for pass port renewal on 22nd Decemeber and i have not received till now, how long it will take for normal renewal.

        1. Sukhdeep Singh

          I have to apply for study visa. On the day of medical appointment I have lost my passport and have appointment on 15 January 2018 please let me know is there any get passport early because there was no option for tatkal in lost passport of reissue.

  8. swatp

    Hi Friends,

    Need urgent information on stamping details with the reissue of passport .

    to be precise , I have applied for re-issue of passport to add the spouse details in my new passport in 2014 . I got my new passport and the old passport which has validity till 2020 was stamped as ‘Extended with the issue of new booklet ‘ .

    Now when I have recently applied for Business Visa to Ireland country , the embassy is asking for the cancellation stamp on my old passport . Does anyone has ‘cancelled stamp’ on their old passport or faced this scenario with the embassy .when contacted the RPO HYD office they denied of giving the cancelled stamp on my old passport .

    Kindly help me in what steps to be done .

    Thanks

    1. administrator
      Kumar

      swatp,
      In one of my friends case, when they got a new passport, they did put a CANCELLED Stamp and cut one of the corners where the photo is. This passport re-issue was done in Singapore and not in India. You can ask for it again.

      1. Swatp

        Thanks for response Kumar .
        I have been to passport office today and met the higher officials and got the cancelled stamp after Long wait .

        1. administrator
          Kumar

          That’s great. Happy to hear. Did you take any appointment ? How did it work ? Can you share your experience so that others can benefit out of it.

          1. Swatp

            Sure.. I have been to the rpo hyd office for the first time and when requested for cancelled stamp for they have denied directly and dint gave me token for enquiry.

            When I went for second time , I requested to meet the officials to get confirmation on cancelled stamp and asked for some official declaration. Then they have requested to contact the policy team and after discussion about the request , they simply gave the cancelled stamp on my old passport .

            It’s patience and time which works at government office .

  9. Mayank Tandon

    Hi, I filled online application for passport renewal. I didn’t get an option to upload photo or signature in this online process. Am i allowed to take the print out of my filled application and paste my photo and sign on top of it ?

  10. ABC

    Hey,

    My parents passport is getting expired soon. So, we filled application online to re-issue passport. Problem is my mother is currently in different city(visiting my brother). Can my father submit both application(his and my mother’s) at PSK or is it that person have to physically present at PSK to submit application. Moreover, there is no change in the any information as compare to previous application. Will there we any verification like Police etc.

    1. administrator
      Kumar

      Yes, the person have to be there. Police verification is up to the discretion of the passport officer. Also, they may take biometrics too.

  11. Malkit Singh

    My granddaughter who is 4th years old is living with us in India .she has visa of Australia. Her parents are living in Australia . But her passport will expire in September 2018. Please advise us how can I ( grandfather) renew her Passport in the absence of her Parents ?

    1. administrator
      Kumar

      Malkit Singh,
      Usually, even if one of the parents are not available and abroad, passport office asks for Sworn affidavit. I am assuming, you will probably need the same. In general, the process is that you will need to get a sworn affidavit from their parents and Annexure-D signed by them originals. You will also need to sign on Annexure D as guardian and take it to passport office for renewal/re-issue. You can check with passport office for more clarity.

  12. RAJ RAJENDRA RANJITSINH

    DEAR SIR
    PLS GUIDE ME I WANT TO RENEWAL PASSPORT MY PASSPORT AS BEEN EXPIRED.I WAS IN LONDON AND PASSPORT AS BEEN EXPIRED ,WHEN I WAS COME IN INDIA I TAKE IN INDIAN EMBASSY (LONDON) I TAKE PASS PORT AND I COME IN INDIA.BUT BOTH PASSPORT AS BEEN EXPIRED IN 2015 NOW I WANT TO APPLY NEW PASSPORT SO I REQUEST PS GUIDE HOW TO APPLY AND WICH DOCMUMENT NEED.

    1. administrator
      Kumar

      Raj,
      I am not getting what you mean. If your passport is expired, go to Indian Embassy, if you are in London and ask for process to renew/ re-issue the passport. It should be very straight forward.
      If you are already in India, you can follow the above process.

  13. Lokesh

    Hi sir I have applayed for reissue my passport regarding my spouse name to add and my surname just alphabet A missing they have told me to get newspaper advertisements after that my passport address same as old passport and I apply for Tatkal how long will take to come sir

    1. administrator
      Kumar

      In general, you should have it done in a week to 10 days after you apply with proper documents and Passport office accepts it.

  14. mona

    Hi,

    Me and my husband are applying for renewal of my passport along with addition of spouse name. Now, I have not got my maiden name changed in any of my documents and neither plan to do the same. Is it possible to add my maiden name in my husband’s passport even if my marriage certificate has my name with my husband’s surname? Please help

    1. administrator
      Kumar

      mona,
      In general, it should be possible to add your original name as it stands on your passport in your spouse’s passport. In fact, my spouse’s name was never changed and I have it on mine as it stands on all of her original documents. If you can, you should fix your marriage certificate to have your original maiden name so that it is consistent across everything.

  15. Rajshree

    Hi, Thank you for the guide! My question : Is class 10th marksheet necessary while passport reissue. My current passport will expire in next 6 months and i seem to have lost class 10th marksheet.

    1. administrator
      Kumar

      Rajshree,
      They may not ask your 10th class marksheet. If Aadhar was not added previously, you will asked for it and also your current address proof. You can always check using the document advisor to get more clarity.

  16. Alvin

    Hi,
    I’m having a small query about the passport issue. In 2015 i had applied for the student visa to canada and unfortunately it got rejected and I’m now willing to apply for austrailia , and but there is a problem,that in my passport before the canadian rejection i took the police clearence certificate(PCC) stamped in my passport stating that it is for canada .When applying for this Austrailian visa the PCC would be the issue.
    And my question is, can i get a new passport with new passport number and nothing stamped , and is the reissue of passport the answer for this ???
    Please do help !!!

    Thank you

    1. administrator
      Kumar

      Alvin,
      I do not think you should be getting a new passport just for the sake of such things. It can be considered fraud, if you are trying to do such things to hide something. I do not think your previous history has any impact. It is different country and should not matter.

  17. Vinayaka N

    I have applied passport in this Year that is 2017 and received may be in the Month of April 2017.
    So my question- in How many days, we should use our passport once we receive ?

  18. M.K. Sreedhar

    Thanks for your narrating your experience. This would be useful for people who would be worried about the procedure. Our experience with most Govt. offices is that one would be sent back asking for some document or the other, however, careful one would have been.

    Recently I went to Lalbagh road, PPSK for renewal/ reissue of PP. Very good system and generally helpful people. But although I had applied on line for Tatkal, I was asked go around from table to table to APO, who told me that I need a Class I officer’s (Group A) attestation as my PP was issued outside India. I was not aware of this requirement as it was not mentioned specifically. Later I was asked to reschedule my appointment. But when I explained my point, I was given an appointment and submitted my application without Tatkal. Previous PP was cancelled. Got the new PP within 7 days.

    I have a doubt . The new PP does not have a stamp which they used to put on the past but one page ( Endorsements/ observations) stating that the ECNR endorsement and the previous VISAs are valid. When enquired over phone I was told the practice of putting such stamp is given up, but the ECNR and previous VISAs would be valid. Any views on this ?

    Sreedhar

    1. administrator
      Kumar

      No, there are no endorsements and observations anymore. Sometimes they put a stamp on the last page where you have your address that says “Visas are valid” and sometimes they do not. I had both of these cases. Nevertheless, your visas in old passport are valid, especially if it is US, Schengen, Brazil, etc.

  19. K. B

    Thanks for all these helpful inputs.

    I was told in the Marol PSK today that since my passport had been issued on a Tatkal basis in 2008, its renewal had to be done on Normal basis. I was even asked to sign a form requesting the process be changed from Tatkal to Normal. The rest of the formalities went off pretty fast (1 hour in all).

  20. Dayananda

    Hi,
    My passport expires on 31-Dec-2018, But i need to extend of my passport validity more than 2 years for a job. can you please suggest me the possible ways to extend my passport validity.

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