Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Immigration| Visas by Kumar1530 Comments

Applying for Indian passport used to be a complicated process in the past, but things have changed in recent times with good process and technology. Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by Passport Seva Kendra(PSK) due to the subtle difference, read note below) like below.

  • Do I need Police verification letter for passport renewal or re-issue ?
  • Do I need  to get an affidavit from notary for passport renewal ?
  • What are the checklist of documents for Passport renewal ?
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights. Also, we have other experiences from our readers, A G Bhat,  in Bangalore and Mrinal from Mumbai. Thanks to them for sharing his experience.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport was set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Passport Document Advisor : Indian Passport Website has a document advisor, that clearly tells the required documents, you should enter your details, to get the list of documents required before you begin to process, so that you do not end up in panic after registering. You can access it at Passport India Document Advisor

Step by Step Process for Indian Passport Renewal / Re-issue:

1.       Register Online at Passport Seva Website   :

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

2.     Fill  Application – What do you need ? 

You will be presented with two options to fill out application form, the online system will show as Alternative 1 and Alternative 2 . It does not matter what you use, both work the same.

  • Alternative 1  : Using PDF form, that can be downloaded and filled offline.
  • Alternative 2 : Using Online form that you can fill it then and there itself.

The recommended option is to use the Alternative 1 with PDF form as some details may not be readily available with us and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • New Update 2018  ( local references) : The option to enter references from your village or town is removed now from the passport application, instead you need Aadhar details. Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

3.  Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

4.     How to identify the list of  documents  for Passport Re-issue or Renewal :

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport Seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

List of documents you need to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :
    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address
    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection. If you are submitting utility gas bill, PSK will ask for two of those from past two months. Make sure you carry two of them. This was shared by our reader Karthik.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Aadhar card, Voter ID, etc.
  • Add Spouse Name, Change :
    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

 4.  When to go to Passport Seva Kendra 

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Also, if you are an NRI, not living in India and plan to renew passport during your visit to India, check out Process for NRI to renew passport in India 

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

——————————————————————–

Passport Re-issue Experience at Mumbai – January 2017 

Thanks to Mrinal Agrawal for sharing the experience

Had my Indian Passport renewal today in Mumbai(Andheri PSK) as my passport was expiring within 1yr. Got appointment for 9.15AM IST and was asked to report at 9am. (Under Regular processing) . Process was very smooth and straightforward and I was complete in 1hr time (primarily due to preparation and early slot).

Passport Re-issue Process:
1. I had actually downloaded the PDF first and filled it and kept so that any trials errors needed were done on that.
2. I was having minor difficulty uploading it probably because i renamed etc. However I used the filled PDF as entry for Online application (Which also can be saved and filled over multiple attempts like for any college /visa application).
3. The form was submitted.
4. I have just moved back from US so I wrote my current Indian address which was also in my Aadhaar card . Mentioned US address for previous in last 1yr stay without state or county.
5. I had even uploaded PDF copy of all documents though not sure if it was any help today.
6. Paid online and booked appointment,

Documents Required On Passport Appoint Day :
1. Originals: Passport(old), Aadhaar (both top and bottom part: for Address proof and ECNR), 10th Marks card (for ECNR)
2. Copy of first 2 pages, last 2 pages and Page number 2 of passport which would either not mention anything or ECR. ( I had not taken page 2 and was asked to take photocopy at Passport Seva Kendra)
3. Copy of 10th marks card and Aadhar both top and bottom part. ( Had not taken copy of top part and had to take at PSK.)

Process at PSK for Passport Re-issue :

At the PSK try to reach early for your reporting time. The entry is not based on sequence number assigned but based on your arrival for your reporting time.

Once you enter, the originals, photocopy and application receipt are checked once and after all documents are confirmed you are asked to wait till they generate token number. After token number is generated you are asked to go inside and wait for 1st step in A counter.

At the A counter documents are scanned, photo taken, biometrics verified and signatures taken. Also they check if you want to enroll in Mobile Seva(Sms updates for Rs 40). If yes you pay in cash exact amount. Once done you are asked to goto B counter.
At B Verification Officer (VO) validates the entries again and puts his ticks & sign in the application.
Once B is complete, one proceeds to C counter for Granting Officers approval who again verifies documents and stamps both the old passport ( Cancel & returned) and approval stamp for application,

Once that is done you are asked to proceed to exit counter where you are given acknowledgement receipt and asked to fill feedback form.

The acknowledgement ideally mentions your passport approved post police verification.

——————————————————————–

Passport Renewal Experience  at Bangalore – August 2016 

Thanks to A G Bhat for sharing his experience of Passport Renewal in Bengaluru.

My passport had expired three months back. I read the articles in this site and understood the procedure to be followed. After understanding the same clearly, I applied online and selected the slot at Bengaluru (Lalbhag) PSK. I applied on a Saturday and slot was available for very next Monday. However, I opted for a slot on Wednesday which I got. So there was no necessity for me to cancel the same and go for “walk in”. On Wednesday, my time was at 10.45 AM and I went there exactly at 10.30AM.

The process at PSK was exactly the same the Hyderabad PSK explained in this site. Courteous people, proper guidance at every stage, no confusion at all and no hassles. After successfully finishing the entire process I came out from PSK at 11.15AM, in just 30 minutes for whole process. I gave my feedback as “Excellent” for the service but I feel that this is too less a grade. World class experience indeed. Thanks to the vision of the External Affairs Department of Govt of India. And my thanks to all concerned, from Prime Minister and External Affairs Minister to TCS and every one in the PSK.

Along with my wife also had applied for re issue of her Passport. We both selected the same slot and went inside together and we both came out together. She could not believe that such things can happen in our country.

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Comments ( 1,530 )

  1. Satya

    It has been 3 months but still no response. I applied for Renee with place of birth change. Rpo Ghaziabad is waiting response from rpolucknow to get my first passport documents. Rpolucknow did not response. I sent multiple mails, tweets but no ressponse. How can process start quickly..

  2. ARUN KUMAR

    Hi , I am living in US and came to india on visiting parents. my son passport getting expired and we like to apply for reissue passport. the address mentioned in my , my wife and my son passport is same even adhar and bank address is same . but we are not living on that address any more. what document need to provide for my son passport renewal. is it possible to apply here in India?

    Regards
    Arun

  3. Sumit

    I’m trying to get my mother’s passport renewed. She splits her time between her sons’ cities and our hometown. I have all the documents, including proof of residence in my town, but the appointment I am getting even with Tatkal is far enough out that my mother will be in another place by then.

    Is her physical presence required for a passport renewal?

  4. Nilesh

    My daughter was issued a short validity passport at the age of 15 yrs now she is 18 when the passport is to be renewed.
    The problem now is that she is now studying in Aurangabad & stays in hostel but all her documents have permanent address of residence at Mumbai.
    Can we apply in Mumbai PSK? Also where would the police verification take place as she is in Aurangabad?
    In residence address shld we mention Mumbai address or Aurangabad hostel address

    1. administrator
      Kumar

      Nilesh,
      Ideally, she should apply at the closest Passport Seva kendra in Aurangabad. She can mention her hostel address as her current address and put in your home address as permanent address. She can get a letter from school/college stating that she resides there and can use her student ID as well. The police verification usually would happen at Hostel and maybe permanent address.

  5. Pradeep kumar chouhan

    SIR my passport expiring regarding some issue arising
    (1) passport expiring Feb 2020 so I can take appointment for new passport in Dec 2018. ……..Due to Company Requirements they need at least minimum 1 year validity for joining my Next assignment
    (2) I Donot have voter card (Any Substitute for voter card )
    (3) Previous Address Change (Any extra Docs Required for New Address
    (4) My Name in High school marksheet not same as in my passport (Any special Affidavit for Name correction in my Marksheet

    1. administrator
      Kumar

      1. You may check, but usually you can only apply one year before expiry for new passport.
      2. Bank Passbook with photo and address.
      3. Yes, current address proof documents.
      4. You already have a passport, unless you want to change that, no need to look at old documents.

  6. Anusha

    Im a h4 visa now,I recently married and moved to USA ,my passport pages are exhausted so I’m applying for a new one (reissue passport) and I would like to change my address in new passport (not my hsbnd address)we dn’t want to mention his name in passport since I’ve got a valid marriage certificate.

    1. administrator
      Kumar

      not sure what you mean. You need to state facts and get your Passport. You need to put in your married status and have your spouse name added. Also, you would need to provide your address proof in US as part of the package and your permanent address in India. You would very likely get the Indian address on your passport…

  7. Sahre Azam Khan

    Hi sir,

    This is sahre Azam Khan, I asked to my younger brother PP,
    he made his PP since 27/03/2009

    Now few months later his PP expiry

    He applyed to job to Saudi Arabia

    He also received offer letter by company

    But his PP is ECR

    He tried to renewal his PP last month

    But he confused at now,. Because he passed 8 standard class in India

    He also submitted 8th class result

    His questions at now

    After reissue or renewal his PP , what status means it’s PP ECR OR ECNR

    Pls disclose urgently

  8. raju

    Greeting to all,

    I have this query,
    1. My Passport (Husband) expired 1 year ago,
    Old Passport needed update on
    a) My Wife name
    b) Address
    2. Needed to create Fresh passport to my Wife and Kid

    I am planning for tatkal passport @ banaglore.
    Need help on the following:-
    —————————————–
    1. Do i need to first apply for reissue , Wait for the passport , then apply for Wife and Kid together ?

    2. Or Should i apply for Kid, Wife and myself at oneshot .
    * Will it be ok to apply this way ?
    * Since i am applying for re-issue to include my Wife name
    and wife passport is to be created at the same time.

    I have:
    1. Marriage certificate with the present address.
    2. Aadhar for Wife and Kid
    3. Kid’s birth certificate

    Any help appreciated .

    1. administrator
      Kumar

      1. No, you can apply for everything at the same time on same day. First apply you and yours spouse passport, use that application number for applying for your Kid.
      2. No need to do it separately, you can do it on same day. Check apply minor passport without spouse name endorsement

      These should be enough, you also will need to submit Annexure as described above. Just double check on the passport website document advisor, if any new additional documents needed.

  9. Satya

    My name. Satya
    Reason. Place of birth. Change.
    Status still shows as, under review, I meet the passport officer at the regional passport office, he said we don’t have scan docs online. We have to ask your previous RO (Lucknow) to upload the scan docs. How can I fast the process to get the new passport?

    1. administrator
      Kumar

      Well, it all depends on the time the other office takes, maybe a week or a month, hard to say. You can reach out to Lucknow RO and see, if anything can be done to speed it up.

      1. Satya

        How can I contact Lucknow RO as I tweeted multiple times to RPO Lucknow and RPO Ghaziabad but no response from RPO Lucknow, RPO Ghaziabad saying they didn’t get an update from RPO Lucknow. I need the passport urgently. Is there any way to speed the things. I am happy to pay any fee and I asked P.O but he was saying we need to get the DOB place certificate for the current passport. Ghaziabad RO telephone no is not responding. Its almost 2 months and I don’t know when can I get the reissue.

  10. dolly

    Hi, the process is very elaborate.
    Thanks for that.
    But I had a doubt,
    my passport is expiring on 10/11/2018.
    and right now I am out of my home city.
    Will return on 3rd nov,
    so when should i apply for appointment, because online it is showing immediate dates for example 9-15th October only.
    So ideally when should i apply so i get a date of 5,6 November

    1. administrator
      Kumar

      dolly,
      It should be fine, the process is same, even if it is expired or expiring soon. So, should not matter. You can do it after you return to the place you live.

  11. Patel nikhil

    My name. Nikhil.
    File no. AHD072632193218
    Date of birth. 01/06/1996
    Mo. No. 6355398939
    Email. I’d. nikhil14[email protected]
    Reason. Place of birth. Change.
    23/7/2018. Clear. The.documents Verification
    . status check. Track. Tha my passport not Chang. That status. I’m. Waiting. Tha my passport. So help me

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