Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Immigration| Visas by Kumar1120 Comments

Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by passport seva kendra due to the subtle difference, read note below) like below. Also, we have another experience from our reader, A G Bhat,  in Bangalore. Thanks to him for sharing his experience.

  • Do I need Police verification letter for renewal or re-issue ?
  • Do I need  to get an affidavit from notary
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport is set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Step by Step Process for Indian Passport Renewal / Re-issue:

1.       Register Online at Passport Seva Website   :

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

2.     Fill  Application – What do you need ? 

You will be presented with two options to fill out application form, the online system will show as Alternative 1 and Alternative 2 . It does not matter what you use, both work the same.

  • Alternative 1  : Using PDF form, that can be downloaded and filled offline.
  • Alternative 2 : Using Online form that you can fill it then and there itself.

The recommended option is to use the Alternative 1 with PDF form as some details may not be readily available with us and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

3.  Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

4.     How to identify the list of  documents  for Passport Re-issue or Renewal :

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

List of documents you need to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :
    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address
    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Adhar card, Voter ID, etc.
  • Add Spouse Name, Change :
    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

 4.  When to go to Passport Seva Kendra 

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

——————————————————————–

Passport Re-issue Experience at Mumbai – January 2017 

Thanks to Mrinal Agrawal for sharing the experience

Had my Indian Passport renewal today in Mumbai(Andheri PSK) as my passport was expiring within 1yr. Got appointment for 9.15AM IST and was asked to report at 9am. (Under Regular processing) . Process was very smooth and straightforward and I was complete in 1hr time (primarily due to preparation and early slot).

Passport Re-issue Process:
1. I had actually downloaded the PDF first and filled it and kept so that any trials errors needed were done on that.
2. I was having minor difficulty uploading it probably because i renamed etc. However I used the filled PDF as entry for Online application (Which also can be saved and filled over multiple attempts like for any college /visa application).
3. The form was submitted.
4. I have just moved back from US so I wrote my current Indian address which was also in my Aadhaar card . Mentioned US address for previous in last 1yr stay without state or county.
5. I had even uploaded PDF copy of all documents though not sure if it was any help today.
6. Paid online and booked appointment,

Documents Required On Passport Appoint Day :
1. Originals: Passport(old), Aadhaar (both top and bottom part: for Address proof and ECNR), 10th Marks card (for ECNR)
2. Copy of first 2 pages, last 2 pages and Page number 2 of passport which would either not mention anything or ECR. ( I had not taken page 2 and was asked to take photocopy at Passport Seva Kendra)
3. Copy of 10th marks card and Aadhar both top and bottom part. ( Had not taken copy of top part and had to take at PSK.)

Process at PSK for Passport Re-issue :

At the PSK try to reach early for your reporting time. The entry is not based on sequence number assigned but based on your arrival for your reporting time.

Once you enter, the originals, photocopy and application receipt are checked once and after all documents are confirmed you are asked to wait till they generate token number. After token number is generated you are asked to go inside and wait for 1st step in A counter.

At the A counter documents are scanned, photo taken, biometrics verified and signatures taken. Also they check if you want to enroll in Mobile Seva(Sms updates for Rs 40). If yes you pay in cash exact amount. Once done you are asked to goto B counter.
At B Verification Officer (VO) validates the entries again and puts his ticks & sign in the application.
Once B is complete, one proceeds to C counter for Granting Officers approval who again verifies documents and stamps both the old passport ( Cancel & returned) and approval stamp for application,

Once that is done you are asked to proceed to exit counter where you are given acknowledgement receipt and asked to fill feedback form.

The acknowledgement ideally mentions your passport approved post police verification.

——————————————————————–

Passport Renewal Experience  at Bangalore – August 2016 

Thanks to A G Bhat for sharing his experience of Passport Renewal in Bengaluru.

My passport had expired three months back. I read the articles in this site and understood the procedure to be followed. After understanding the same clearly, I applied online and selected the slot at Bengaluru (Lalbhag) PSK. I applied on a Saturday and slot was available for very next Monday. However, I opted for a slot on Wednesday which I got. So there was no necessity for me to cancel the same and go for “walk in”. On Wednesday, my time was at 10.45 AM and I went there exactly at 10.30AM.

The process at PSK was exactly the same the Hyderabad PSK explained in this site. Courteous people, proper guidance at every stage, no confusion at all and no hassles. After successfully finishing the entire process I came out from PSK at 11.15AM, in just 30 minutes for whole process. I gave my feedback as “Excellent” for the service but I feel that this is too less a grade. World class experience indeed. Thanks to the vision of the External Affairs Department of Govt of India. And my thanks to all concerned, from Prime Minister and External Affairs Minister to TCS and every one in the PSK.

Along with my wife also had applied for re issue of her Passport. We both selected the same slot and went inside together and we both came out together. She could not believe that such things can happen in our country.

 

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Comments ( 1,120 )

  1. Preetam

    Great Site !! Pleased to read this post. I searched for “Proof of documents which eliminate the cause of issuance of Short Validity Passport (SVP)” and I came here. I would like to know what documents are required?

    See, I lost my passport in Switerzland, got police report and Embassy gave me SVP. I also lost my Work Permit of UAE. Now what documents are required for Renewal of SVP?

  2. Smitha Kurian

    My mother’s passport reissue has to be done. When I searched it is asking for a Verification Certificate as given in Annexure B also to be produced during interview. Is it required ?? Please help me with the answer.

  3. Kavya

    I am doing my graduation and my passport got expired year back. Please let me know if I need to apply for new passport or can apply for renewal of my old passport.

    To apply for renewal of passport is it within an year or 3 years

  4. Shivang Desai

    Hi,

    My Parents have visited to UK in 80’s and 90’s , however now the passport of my parents had been expired , now I want to renew their passport so that i can send them to USA for a tour , however they do not have any of the 10th or 12th marksheet or any degree certificate. Rest all of the documents are there , please help me to renew their passport .

  5. Ashish

    Hi There,

    I am seeking clarification on the requirement for ‘Annexure B’ and ‘Annexure E’ for Tatkal Re-issuing of passport, for address change and Spouse name addition.

    On a passportseva website, if we select option for ‘Tatkal’ pop up appears that both the above mentioned annexures are needed.
    But in ‘Document advisor’ it is not mentioned, I was told by the passport help line that they are not needed. But, helpline does not seems to be very confident.

    I need to travel to Bhopal for my appointment, do not want a situation, where I will be told to go back.

    Please suggest the importance of both these annexures for everyone’s help. as no clear information is available for these over internet.

    Regards,
    Ashish

    1. administrator
      Kumar

      Ashish,
      Lately document advisor is acting tricky. It is hard to tell, if customer service is not confident. I would recommend you carry both the documents to be safe.

  6. KV SWAMY

    Sir,
    My passport was expired during 2004. I do not have any details with me viz., passport no. date of issue date of expiry etc. Now I want a passport. Kindly let me know the procedure.

    1. administrator
      Kumar

      KV Swamy, Well, I suggest you check with passport office customer service. Usually, you will need to carry your old passport.

  7. Shivesh

    My passport is expired (last year) and I want to add my wife’s name while renewal.
    When I checked on document advisor link, to add spouse name marriage certificate is not listed as required document. But in your description above you have mentioned it’s required.
    I am confused now. Please help.

      1. administrator
        Kumar

        Shivesh,
        I would suggest it is kind of mandatory, even though the online system for some reason does not show that as required document recently. You can call the customer service to confirm, but I believe, it is mandatory. Think of it this way, what is the document that can verify that your marriage was legal. Anyone can create fake photos, cards,etc. There needs to be a legal document for it…either marriage certificate or similar document given by court are the possible documents…so, I think it is kind of mandatory.

        1. Shivesh

          I had called customer care and they told its not required. Also I saw on the site somewhere that as per new rules, “Married applicants would not be required to provide Annexure K or any
          marriage certificate.”

          Also the same can be physically verified by PV.

          The thing is I don’t have marriage certificate (m.2013). That’s why I am looking if renewal is possible with MC. In case some progress is must what is alternative of MC that can be obtained relatively easily?

          Thanks much for your advice.

  8. Diya

    I applied for renewal of passport. But in old passport mother name has been printed wrong. So I went along wit mothers original passport for change of name. But thy r askin sslc markcard. But in sslc marks card also mother name is printed wrong. I can’t get it correct within a month. What is the other alternative. Pls suggest

  9. Premal Kharod

    Sir,

    My passport is expiring in June 2017 , So can I renew it in April 2017 ? Secondly my old passport was issued on basis of Jamnagar ( Gujarat ) documents where i was served , but now I am serving at Ahmedabad but here in Ahmedabad I dont have permanent address, Now if I want to renew my passport at Ahmedabad whithout changing any documentary status, so can i do it OR i have to go to Rajkot for process the same.

    Premal Kharod

  10. Ravneet Kaur

    I want to know the list of documents which are required to renew passport with no changes…….the passport is already in non-ecr category…..and also has visa of dubai till 25th may……

  11. Dinil

    Hi
    My Passport expiring by 6 month , I need to renew my passport I have some quarry .
    1. I have taken passport from my native Kerala , now I am staying temporally at Bangalore, is it possible to renew my passport form Bangalore?
    2 Is it Required present (Bangalore )address proof ?
    3.If required can I keep my Passport address as my old address (native address)?

  12. M FARUK

    Just now I have applied for reissuing online passport. I have payed online by card (BOI Rupay), but i did not get proper payment sleep which I can take print to carry on passport office. something which is not readable message I got on that website. But my balance was cut that message I got from bank. Is this problem? When and how I would know timing on that appointment day?

    1. administrator
      Kumar

      You can login to the passport online system and print your applicant receipt and appointment details anytime. Try it again. It has the appointment time as well.

  13. SANTHOSH PAVAN KUMAR

    SIR, my PASSPORT is expiring on April 4th 2017 ,NOW I am staying at my permanent house in Andhra Pradesh.that time my PASSPORT issued at MANGALORE( KARNATAKA STATE). Where I renew my PASSPORT, which address I mention current or permanent, if I mention MANGALORE address, only BANK statement and driving licence documents I have, kindly give me suggestion, SIR

    1. administrator
      Kumar

      You should mention your current address for everything. Yes, that proofs should be sufficient. You will need to have bank passbook with your photo with the current address in it.

  14. Ricky

    Hi,

    I live in Bhopal. I am living in a rented house but I have address proof of my permanent address (Adhaar card) only. Both address are of Bhopal. no one is living in that Permanent address house and it is locked and it is very far from my current address also. So, if I submit my passport application with address proof of permanent address as my current address in the form how the verification will happen. Will I be informed before verification so that I can reach my permanent address during verification? and where will they send the passport? could you please help what can be done in my situation? Will there be any problem in my case?

    1. administrator
      Kumar

      Ricky,
      You should give the current address of where you live. Verification maybe done at the location you live. No one will be informed. Legally, you need to give the address, where you currently live. You can get address proof either lease agreement or Bank Passbook with photo done as needed to support your stay at current address.

  15. SHAIKH JALALUDDIN

    My passport expired many years ago and I did not feel the need to renew since I was happily employed. Now I want to renew the same passport, Is It POSSIBLE ?
    Note : Now I am 55 years old and have changed the residence. I have PAN CARD, AADHAAR CARD & VOTER ID, GAS BILL along with Official ID.

  16. Anusha

    Hello
    I just need help with my passport renewal. my question is i stay in USA and i would like to renew my passport in India and my passport is expiring in June 2017 . Should i renew in USA and travel or can i renew my passport in India.

    Thanks
    Anusha

    1. administrator
      Kumar

      Anusha,
      I highly recommend you to get it done in USA itself, as the process can be faster and you live there. Imagine, you try to renew your passport and it gets delayed when you are in India…you cannot travel and you will be stuck… It is always recommended to get passport re-issued at the place you reside…

  17. Ibrahim mohammed

    Hi iam in london and my family is in india. My kids passports are going to expire in Sep2017 so whats the procedure for renewing their passports plz give me advise do i need to send any acknowledgement from here. Regards
    Ibrahim

  18. sandy

    Hi, I am married woman and my passport is expiring in may 2017. My husband is missing since last 3 years and its FIR is registered. I do not even have his passport but has his passport no noted. Since last 2-3 years i am staying with my parents so address is different from passport. My questions is –
    – what all documents i need in my case?
    i can not provide husband’s passport. will it impact renewal?
    – Will i get my passport renewed?
    – should i get it renewed before getting expired?

    Please advice

    1. administrator
      Kumar

      sandy,
      You just apply as you would need to apply for re-issue. Unless you are changing spouse particulars or anything, you would not need anything. Just normal process. If you have marriage certificate, you can carry that to add your spouse name in the passport. Usually you should get it renewed before it expires.

  19. Sunny

    Hello sir…
    Sir mere passport mein date of birth glt hogyi thi
    So ab mene theek krwani h to sir mujhe bata skte ho ki mujhe date of birth theek krwane k liye krana hoga and kon kon S documents lgane honge with passport??

  20. sarfaraz siraj bharde

    Respected sir
    I sarfaraz bharde wants to know that. i want to renewal my passport wich is getting expire in 19 sep 2017 .and i am having ecr because the time i make my passport i was in 9 std and now i am graduate and i want to remove my ecr from my passport.what will be the procedure and dovuments required. i get to know that i need to get hrd attestation on my higher education certificate.its it compulsory.because i work in dubai uae

    1. administrator
      Kumar

      As per my knowledge, you do not need any special attestation. All you need to is to carry your original graduation certificate, that should be sufficient. You can call the customer service to get confirmation.

  21. shaik riyaz

    sir i applied for passport ,but they have not any proof except adhaar card both date of birth and address r mention in there r geniue,are u consider that one proof fr date of birth and parminent address??????

  22. Mohit Hiralal

    I have to change my address on my passport re-issue which is expiring in May.
    Will a bank passbook from ICICI bank do? Also, do i need to have bank statement for 1 year? On the PSK website I dont see bank statement being mentioned anywhere.

    1. administrator
      Kumar

      Mohit,
      Usually bank passbook with your photo should work…they do not really care about your bank balance for the statement.

  23. Robin

    What shall I do if I do not have any address proof for the present address including postpaid mobile bill? should I apply with my permanent address.

    Also what will be the address printed on the new passport? permanent address or present address?

  24. S pant

    My mother is 77 years old ..her passport issued from Bareilly passport office is expiring in April 2017. . She is residing with me in Kochi ,Kerala currently … Can she renew her passport in Kochi itself …thank you

  25. Kimi

    Hi,

    My sister wants to renew her passport with permanent address in Nashik (which is our native place). Currently she resides in Delhi( where she works) and she have all her address proofs like aadhar card and pan card with permeant address of Nashik.

    Now, we are wondering where she should apply for passport renewal, in Delhi or Nashik. and which will be the fastest one?

    Thanks in advance .

    1. administrator
      Kumar

      Kimi,
      You should always apply for passport at the place you reside with current address proofs, there may be address verification depending on the discretion of the passport officer. If you give a location where you do not live, that is considered fraud and you may end up in complex situation.

  26. ANIL HALLAN

    Dear Sir/ Madam

    My 85 years old mother wants to renew her passport, her permanent address is Shimla India but at present she is in Delhi staying with her daughter.
    I want my mother to come to Landon next month to attend the wedding of my son.
    My question is, Can she renew her passport in Delhi, she has all the documents in Delhi.
    Please advice asap.
    Thanks

    1. administrator
      Kumar

      She should get the passport renewal done in Delhi itself at nearest PSK as she resides in Delhi. The permanent address does not matter.

  27. Vinayak joshi

    My daughter is studying in PUNE and staying in hostel. Her permanent address is Vadodara. Her last passport renewal was done by Indian Embassy Oman.
    She wants to renew passport in PUNE.
    Let me know the procedure to renew passport.

  28. MANJUNATHA RAMANNA

    Is there any police verification for Passport renewal which is due expire within a couple of months, please clarify how to proceed ?

    1. administrator
      Kumar

      It may happen, solely based on the discretion of the passport officer. But, it is not mandatory as per a rule that was passed in 2015.

  29. Attar Singh Vijairania

    My bhabhi had an passport and that passport does not include the surname.As a practice we jats were not in a habbit of using surname, each and every document reflects name only.ie 10th mark sheet,house reistry,telephone, service records,bank account,electic bills, etc. every document are with name only. My bhabhi wanted to visit US and her son residing there asked her to come by Japan Airlines only as it is the only air line with ample leg space and they booked the ticket only after having the surname. We applied for the addition of surname in the passport and attached photocopy of adhar card and ration card which reflects the surname .At the time of interview she was asked to submit an affidavit from the SDM. The SDM issued the affidavit after the completion of all formalities in jan 2017. She visited again in jan 2017 and was told the Govt.has stopped to rely upon affidavit from 26th dec2016 so pl bring other identity proof .When she told she donot have any other proof they advised to get the certified Bank account after addition of surname .She visited again today and was told this bank account /identiy will not do.Pl come again only after if you have two Govt identitied like PAN or Voter ID. PL tell us what to do ?For ammendment in PAN or Voter id she will again going to need two ids and from where and how she can get those.

  30. Arihant

    Hi,
    Thanks for providing details.
    But still my confusion is, I am applying for Tatkal re-issue of passport. Document advisor does not ask for any annexure, and Ann-F detailed about Lost & Damaged Passports.
    May I know what all other document required in my case?

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