Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Indian Passport by KumarUpdated : 1654 Comments

Applying for Indian passport used to be a complicated process in the past, but things have changed in recent times with good process and technology. Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by Passport Seva Kendra(PSK) due to the subtle difference, read note below) like below.

  • Do I need Police verification letter for passport renewal or re-issue ?
  • Do I need  to get an affidavit from notary for passport renewal ?
  • What are the checklist of documents for Passport renewal ?
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights. Also, we have other experiences from our readers, A G Bhat,  in Bangalore and Mrinal from Mumbai. Thanks to them for sharing his experience.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport was set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Passport Document Advisor : Indian Passport Website has a document advisor, that clearly tells the required documents, you should enter your details, to get the list of documents required before you begin to process, so that you do not end up in panic after registering. You can access it at Passport India Document Advisor

Step by Step Process for Indian Passport Renewal / Re-issue:

Step 1 :  Register Online at Passport Seva Website

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

Step 2 :  Fill  Application – What do you need ?

You will be presented with two options to fill out application form, the online system will show as Alternative 1 and Alternative 2 . It does not matter what you use, both work the same.

  • Alternative 1  : Using PDF form, that can be downloaded and filled offline.
  • Alternative 2 : Using Online form that you can fill it then and there itself.

The recommended option is to use the Alternative 1 with PDF form as some details may not be readily available with us and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • New Update 2018  ( local references) : The option to enter references from your village or town is removed now from the passport application, instead you need Aadhar details. Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

Step 3 :   Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

Step 4 : How to identify the list of  documents  for Passport Re-issue or Renewal

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport Seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

Documents Checklist to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :

    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address

    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection. If you are submitting utility gas bill, PSK will ask for two of those from past two months. Make sure you carry two of them. This was shared by our reader Karthik.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Aadhar card, Voter ID, etc.
  • Add Spouse Name, Change :

    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

  Step 5 :  When to go to Passport Seva Kendra (PSK) for Appointment

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Also, if you are an NRI, not living in India and plan to renew passport during your visit to India, check out Process for NRI to renew passport in India 

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

——————————————————————–

Indian Passport Re-issue Experience at Mumbai – January 2017

Thanks to Mrinal Agrawal for sharing the experience

Had my Indian Passport renewal today in Mumbai(Andheri PSK) as my passport was expiring within 1yr. Got appointment for 9.15AM IST and was asked to report at 9am. (Under Regular processing) . Process was very smooth and straightforward and I was complete in 1hr time (primarily due to preparation and early slot).

Passport Re-issue Process:

1. I had actually downloaded the PDF first and filled it and kept so that any trials errors needed were done on that.
2. I was having minor difficulty uploading it probably because i renamed etc. However I used the filled PDF as entry for Online application (Which also can be saved and filled over multiple attempts like for any college /visa application).
3. The form was submitted.
4. I have just moved back from US so I wrote my current Indian address which was also in my Aadhaar card . Mentioned US address for previous in last 1yr stay without state or county.
5. I had even uploaded PDF copy of all documents though not sure if it was any help today.
6. Paid online and booked appointment,

Documents Required On Passport Appoint Day :

1. Originals: Passport(old), Aadhaar (both top and bottom part: for Address proof and ECNR), 10th Marks card (for ECNR)
2. Copy of first 2 pages, last 2 pages and Page number 2 of passport which would either not mention anything or ECR. ( I had not taken page 2 and was asked to take photocopy at Passport Seva Kendra)
3. Copy of 10th marks card and Aadhar both top and bottom part. ( Had not taken copy of top part and had to take at PSK.)

Process at PSK for Passport Re-issue :

At the PSK try to reach early for your reporting time. The entry is not based on sequence number assigned but based on your arrival for your reporting time.

Once you enter, the originals, photocopy and application receipt are checked once and after all documents are confirmed you are asked to wait till they generate token number. After token number is generated you are asked to go inside and wait for 1st step in A counter.

At the A counter documents are scanned, photo taken, biometrics verified and signatures taken. Also they check if you want to enroll in Mobile Seva(Sms updates for Rs 40). If yes you pay in cash exact amount. Once done you are asked to goto B counter.
At B Verification Officer (VO) validates the entries again and puts his ticks & sign in the application.
Once B is complete, one proceeds to C counter for Granting Officers approval who again verifies documents and stamps both the old passport ( Cancel & returned) and approval stamp for application,

Once that is done you are asked to proceed to exit counter where you are given acknowledgement receipt and asked to fill feedback form.

The acknowledgement ideally mentions your passport approved post police verification.

——————————————————————–

Passport Renewal Experience  at Bangalore – August 2016

Thanks to A G Bhat for sharing his experience of Passport Renewal in Bengaluru.

My passport had expired three months back. I read the articles in this site and understood the procedure to be followed. After understanding the same clearly, I applied online and selected the slot at Bengaluru (Lalbhag) PSK. I applied on a Saturday and slot was available for very next Monday. However, I opted for a slot on Wednesday which I got. So there was no necessity for me to cancel the same and go for “walk in”. On Wednesday, my time was at 10.45 AM and I went there exactly at 10.30AM.

The process at PSK was exactly the same the Hyderabad PSK explained in this site. Courteous people, proper guidance at every stage, no confusion at all and no hassles. After successfully finishing the entire process I came out from PSK at 11.15AM, in just 30 minutes for whole process. I gave my feedback as “Excellent” for the service but I feel that this is too less a grade. World class experience indeed. Thanks to the vision of the External Affairs Department of Govt of India. And my thanks to all concerned, from Prime Minister and External Affairs Minister to TCS and every one in the PSK.

Along with my wife also had applied for re issue of her Passport. We both selected the same slot and went inside together and we both came out together. She could not believe that such things can happen in our country.

   

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Comments ( 1,654 )

  1. JOHNSON GEORGEKUTTY

    Sir already l took the Passport from Kerala(Thiruvananthapuram).But Now am staying at Rajkot (Gujarat)As Priest of a Church.Can I renew my passport in Rajkot? what should I do for that? Please Help with a good direction—–
    Thank You.

  2. sathyanarayanan

    My passport validity expired Nov2014. so far i am not used to fly.Now i want to renew it and address also to be changed. Is it passible?.

  3. C H RAO

    sir

    My old pass post photo was black and white , while travelling back to India immigration office advised me to go for color photo it was 1999. When i have given my pass port for renewal due to color photo fixation they have made one mistake of instead of typing my DOB as 26-9-1950 typed as 26-04-1950. Correction was made by pen in the paper as 26-09-1950 and signed by concerned officer.

    My request is , now is it necessary to change my pass port, if so kindly tell me the procedure.
    Thanks with regards
    chrao

  4. PRATIK AMBARNATH BHOIR

    Hi,

    My passport is getting expired on 18th May 2015 and now I am planning to go Qatar.
    As per UAE Visa minimum 6 months validity is required and now I am planning to go for renewal, can some one tell me whether again the police verification is going to happen or not.. the reason is if police verification is there means it might be delay for another 10 days… so can some one guide me on that.

    Address on the passport is different but in the same town.

  5. udayakumar chinnerikuppam

    Sir,
    I have applied my passport for reissue on 23.10.2014. i have not received yet. please let me know my passport status.I have already contacted customer service more than 10 times but i had not got any further clarity on the status .my acknowledge no:HY5078021981914
    date of birth 25.061966.
    my mobile no.9440705766

  6. ssree

    Sir I renew my passport my old passport address is Chennai now iam shifted in kerala now my new passport address in kerala and also I have uae visa but in that visa have my old passport number now new passport have any problem to go abroad

  7. ahamed

    my passport has been expired on 16/4/2012.now i need to renew my passport.will there be any difficult to get a new fresh passport.any formalities i have to undergo.

  8. Naveen

    Dear Sir,
    My passport will expire on 4/3/15, it was issued frome Kerala but right now i reside in Bangalore. Is it possible to renew the passport from Bangalore itself than going back to Kerala? If so, what is the procedure?

    1. Geeta Nair

      Got my passport renewed(reissued) in July 2013 from Kolkata RPO. In June 2014 I shifted to Bangalore . In July 2014 I received a letter from RPO Kol asking for post police verification to which I replied mentioning my problems. But now again I received an e mail asking to get the police verification. Is it mandatory as I understand that now for renewal police verification is not required.

      1. Geeta Nair

        Hello Sir,
        Please note, I got my passport (No. L2069378) renewed(reissued) in July 2013 from Kolkata RPO. In June 2014, I shifted to Bangalore . In July 2014 I received a letter from RPO Kolkata, asking for post police verification to which I replied via post,mentioning that while I was in Kolkata, no Police Verification happened & the passport was still sent across to me & that currently I had shifted to Bangalore hence police verification may not be possible.
        But now again I received an email from your department, asking to get the post-police verification.
        Pleas clarify if this is mandatory as I understand that now for police verification for Passport renewal is not required.
        This has become a recurring issue , please let me know how to get this resolved & close out the verification, if applicable.

  9. APKumar

    Sir, I have applied for Passport renewal as suggested by you and have got reporting time of 10.00 am on 18th Feb at Passport Seva Kendra Parel, would there be long queues? Should I reach there 1 or 2 hours early?

    1. BOJEGOWDA M HH

      PLZ SUBMITT CORRECT DOCS TO POLICE PPL .IN INDIA ,POLICE EXPECT SOME GIFTS IN THE FORM OF MONEY ,GIVE IT ,WHICH WILL YIELD U A PASSPORT!
      ITS TRUE!!!!!

  10. P.S.RAMA SUBRAMANIAN

    My passport is going to be expired on 16.03.2015. Needs to be renewed. What is Procedure for Renewal. Please i need Emergency of my passport because my working VISA ready now.

  11. Kumaresan ramasamy

    Dear Mr /Mrs, my passport expire 25/08/2015 how many months before renewal my passport what kind of need to documents please your answer very helpful my abroad visit

  12. sukhvir singh

    Maine pasport abudhabi se renew kiya tha 1 yrs ago mai 2 mnth before india ayea company change krne ko mera ab visa nh apply ho rha mai unmatriculation hu 9th pass new pasport mei ECR stamp nh hai mai kya kru plz advice me.thnx

  13. Sachin

    For applying for re-issue of expired passport of 8 years old Who has to self attest the photo-copy (parents or child) and In whose name Registration has to be made on passport portal ( Child or Parent).

  14. Shefali

    I had recently renewed my passport from passport office Thane, Mumbai.
    But the passport was sent to me from Passport Office Delhi.

    Any info if all the passports will be sent from New Delhi now onwards irrespective of where we submit the application?

  15. Ehsan

    I have a handwritten India passport issued in US by the U.S. based Indian consulate. I am in process for Saudi immigration and they require a computerized digital printed passport. Currently I am staying in Hyderbad and due to this reason would need to re-issue my passport.

    My current handwritten passport is valid till 2017.

    Can anyone please guide? Also if I have to re-issue can I apply in tatkal given the fact that my passport was issued in US and I am applying for a reissue from here in India.

    Any guidance is appreciated. Thanks!

  16. Nithya Gandhi

    hi,
    my passport has got surname blank as i dont have one.
    given name is my name with husband name, now the problem is i want the surname to be husband name and given name as my name only. what should i do please help me asap
    thank you

    1. chanakya

      You can change the name , address or anything . But only thing you have to do is log in to our passportindia.gov.in site check all the details and take all original copies to the nearest or regional passport office (not passport seva kendra).

    1. pramod

      check this: http://passportindia.gov.in/AppOnlineProject/docAdvisor/attachmentAdvisorInp
      and enter your details and it will advise what documents to carry.
      Its a easy process

  17. RAKESH

    I HAVE HAND WRITTEN PPT VALID TILL 2019.
    I understand same has to be reissued.
    kindly advice do i have to visit same psk in delhi which issued the original passport or can go to other psk on delhi.
    also advice what reason i should give while filling e form for reissuance as could not find the right option.

  18. Loganathan

    I am having valid PP expires on 23 March 2016. Last two days before quit my job came from Muscat.
    Now I am waiting for the visa to join new job in Muscat
    My PP is hand written , is there any problem if I travel in the hand written PP.or I have to renew my PP.
    VISA will be issued in my handritten PP. Pls clarify me.

    1. saun

      All hand-written passports will expire by 24th November, 2015.
      should be renewed before Nov 2015. for quick renewal you can apply under tatkal.

  19. feroz khan

    I have a doubt
    If a passport expired more then 30 yrs before.
    Now that same passport will be renewal / re issue again.
    It is possible that the passport officer will be renewal / re issue..
    Plz help me to clear my doubt

    1. shiv dayal kanhi singh

      my passport expired 13 years ago. My address is changed. state is changed. I need renewal. what are requirements to get renewal. I need within 7 days to visit AUS for 7 days. please help me.

      1. shiv dayal kanhi singh

        dear sir, my passport have got expired 13 yrs ago. Now my address and state changed. I need renewal for visiting AUS. I want renewal within next 7 days. I request you, please suggest me. How is it possible? The way of renewal pl ?

  20. Faruq

    I am from Rajasthan and nw working here in Goa.. My passport is goin to expire in march 2015. Is there any online process or through which i can renew my passport. Coz nxt 4 months i wil be very busy cant go out of goa..

  21. sm shiva

    Dear Sir,

    Please provide me a details for renewal of my old password in Chennai (Adambakkam – 88). or any online link.

    Thanks

    Regards,

    Sm Shiva
    98943-50860

    1. HEMMIGE VAISHNAVI SEETHARAM

      my passport no G 3470797 isued on 08/06/2007 issued by regional passport office bangalore expired on 07/06/2012. pl instruct us the guidelines to be followed to renew the same.also pl let me know whether i can apply for going to usa to visit usa on tour in 2015 now itself.

  22. raghav

    Hi,

    My passport is getting expired on 10th May 2015 and now I am planning to go Dubai.
    As per UAE Visa minimum 6 months validity is required and now I am planning to go for renewal, can some one tell me whether again the police verification is going to happen or not.. the reason is if police verification is there means it might be delay for another 10 days… so can some one guide me on that.

    Address on the passport is different but in the same town.

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