If you would like to travel to the United States(US), you need a US Visa. Depending on your purpose of travel, you would need one of the non-immigrant visas or immigrant visas. The process to get a US Visa is pretty much the same across the world.
In this article, we look at the step-by-step guide to getting a US Visa, from checking requirements to getting a US Visa stamped in your passport.
Flow Chart of High-Level Steps Involved in US Visa Stamping
Below is the high-level flow of the various steps involved in the US visa stamping process at a US Consulate. We will review each step in detail in the below sections.
Step 1: Determine the US Visa Type Needed
Before applying for a US visa, you need to identify the visa type you need for your travel. Depending on the purpose of your travel, you need to pick the right visa category. Each visa category has its own requirements, and the applicant has to meet them in order to apply. It is important to pick the right visa category as you must secure all the supporting documents relevant to the visa type you pick when you go for the visa interview.
Below are some of the common types of visas
- B2 Visitors Visa – for tourism, visiting friends, attending events
- B1 – Business Visa – for Business meetings, negotiations, conferences
- F1 – Student Visa – Study in the US for either Bachelor’s or Master’s
- H1B – Work Visa – To work in a Speciality occupation in the US
- H4 – Dependent Visa – travel to the US as a dependent for H1B workers
- L1 – Intracompany Transfer Visa – International Transfer to work in US Office
If your purpose is not listed in the above popular visa types, you can check the US State Department Visa Categories page to identify the visa category that fits the purpose of your US visit.
Step 2: Gather Required information for US Visa Application
Depending on the US visa type you are planning to apply for, you will need to gather all relevant documents for completing the Online US Visa application. Below are the common documents and information that you will need, irrespective of the visa type to complete the visa application online (DS-160 form)
Documents Checklist to fill Online US Visa Application:
- Passport
- Your personal contact information
- Your Family information of Spouse, Parents, and Kids as applicable.
- Your current occupation information
- All your previous work experience history
- All your education history (need from 10th grade onwards)
- US Travel Itinerary
- Details about who will pay for your US trip.
- Digital Passport photo with white background.
- US Point of Contact information
- Your Social Media Contact information like Facebook, Twitter, etc.
- If you have travel companions, their information.
In addition to the above, you would need specific documents and information related to the US Visa type you choose. For example, if you are applying for a work visa like H1B Visa, you will need to have details about the USCIS H1B Petition approval notice.
Step 3: Complete US Visa Application Form Online
After you gather all your documents and information, you need to fill out the US Visa Online Application Form. If you are applying for a non-immigrant visa, you fill out Form DS-160 online, but if you are applying for an immigrant visa, then you will need to fill Form DS-260.
Below are the high-level steps for general non-immigrant visas like visitor, work, student, or dependent visas.
- Go to Online Non-immigrant US Visa Application (Form DS-160)
- Select the location, where you plan to apply for Visa
- Enter the Captcha that you see below there
- Click on “Start An Application.”
See the screenshot below for how it looks.
After you do that, you will be presented with an Application ID, note that down or print it, so that you can use it to go back and complete the application later.
The Online US Visa Application Form (like DS-160) is a lengthy form and it can take time. You will need to have all the documents and information that we mentioned in Step 2 handy to complete the application.
Once you complete the form, you need to submit the form online. You will get confirmation after you submit the form, save and print the confirmation of US Visa application form (DS-160) as you will need it for booking a US visa appointment and also you need to carry the same for a visa interview.
Step 4: Create Profile, Pay Visa fee on Appointment Booking website
After you have completed the online US Visa Application (like DS-160) form, you need to pay the fee for your US Visa and book the appointment for visa interview. The visa application fee is also called a Machine Readable Visa (MRV) fee. The fee is non-refundable and non-transferable.
How much is the US Visa fee?
The fee varies by the type of Visa application that you are applying for. Below are some of the common types and their visa fee.
- Non-petition based visa types like B1,B2, F1 – $185 USD
- Petition-based visa types like H1B, L1, and H4 – $205 USD
- E Visas – $315, K Visas – $265 USD
You can check the current US Visa fee for all visa types at Travel.state.gov Visa Fees.
Depending on the country you are attending and the type of visa, you may be asked to pay some additional fees such as visa issuance fees or other kinds of fees like the SEVIS fee for an F1 visa applicant.
Find Correct Visa Appointment Booking Website
To find the correct US Visa appointment booking website for your country of residence, you need to select your country name as listed on the USTravelDocs.com website. The USTravelDocs.com is the official US Dept of State Visa appointment Service Website.
On the USTravelDocs website, first click on the letter that the country name starts with and then click on the country name. As you do that, it will take you the relevant US Visa appointment support website for that country and you would have links to access the actual appointment booking website. See the below screenshot on how to do the same and how it looks on the website.
Depending on the country of your residence, it can be one of the below websites
- https://portal.ustraveldocs.com/
- www.USVisaScheduling.com
- https://ais.usvisa-info.com/
Create a Profile, Complete questionnaire, pay the US Visa Application fee
Once you identify the correct US visa appointment booking website, you need to create an account on that website and complete your profile on it. You will be asked to complete information about your planned visa type, supporting documentation similar to what you filled for Form DS-160 or DS-260.
Also, you will be asked to complete a questionnaire to check your eligibility for visa waiver. You will be prompted to pay the visa application fee and book appointment. You can pay the Visa Application fee either using an online payment system or by going to a bank. This varies by country. You need to check the US Consulate website in your country for the process or check the website listed at ustraveldocs.com for that country.
For instance, in India, you can pay fees using an online system using CGI Federal website or using online banking. Check India Visa Fee payment options. Usually, you will need to create a profile online on the respective website for India, which is www.USVisaScheduling.com and then pay the fee. You need copies of the fee payment receipts for reference and show the same at the US consulate as needed.
Step 5: Schedule Biometrics, Visa Interview Appointments
After you pay the visa application fee using either an online system or using a bank, you need to book a US Visa appointment to attend the Visa interview. Also, you will be required to book another biometrics appointment to capture your fingerprints and photos.
- The first appointment is to give biometrics at a Visa Application Center (VAC) or Offsite Facility Center (OFC)
- The second appointment for is for the US Visa Interview at US Consulate or US Embassy.
You will usually need the information below to schedule these appointments
- Passport Number
- Visa Application Fee Receipt Number(MRV Fee)
- Bar Code confirmation from DS-160 confirmation page.
If you cannot attend the booked appointments, you can also re-schedule or change the appointments. The number of times you can reschedule US visa appointments varies by country and it can range anywhere from 2 to 6. For complete details, read How many times can I reschedule my US Visa Appointment
During visa appointment booking, sometimes you may get errors like “Error occurred while loading a Visaualforce Page”, “Your group size is larger than the current allocation”, or“Your personal details match the profile which already exists in our database“. In such cases, you would need to work with the US Travel Docs Customer support as needed to resolve the same issues.
Also, if you end up taking interview appointment at a different location that that you selected on DS 160, when you submitted it, there is nothing you need to do as long it was in the same country. You do not have to update the location on DS 160. Check more at Do I need to update DS 160 location after submission
Step 6: Prepare Documents to carry for US Visa Interview
Once you have the visa interview and biometrics appointment confirmed, you need to prepare for the same. Depending on the type of visa you are applying for, you must carry all the supporting documents. Below are a couple of examples.
- Work Visa: For instance, if you are applying for work visa like H1B visa stamping, you need to carry all the relevant documents like USCIS H1B Approval notice, Form I-129 copy, H1B LCA copy, Employer letter, etc.
- Student Visa: For instance, if you are applying for F1 student visa, you will need to carry all documents like I-20, School Acceptance Letter, SEVIS Fee receipt, Education Certificates, Sponsorship documents for fee, etc.
Step 7: Attend Biometrics Appointment, US Visa Interview
Biometrics Appointment: First, you need to go the Biometrics appointment on the respective appointment date and carry all the relevant documents that are needed for it like an Appointment Notice, DS-160 confirmation, Passport, and other documents as required. Your biometrics will be taken on that day, such as a Photo and your fingerprints. These will be used for security clearance.
US Visa Interview: After Biometrics, you need to attend the US Visa interview at a US Consulate or US Embassy. You will be interviewed by a US Consular Officer. The Visa officer can ask you for any details related to your visa application.
For instance, if you are going to study in the US, they may ask for school details, ask your intent, why you applied for a certain school, etc. It is the Visa officer’s decision to issue you a visa or not. You can check out our pages US Visa Stamping User Experiences Collection or category of US Visa Stamping Experiences to get an idea of the kinds of questions asked.
If the US Consular officer is convinced, they may issue the visa and inform the decision to you. Usually, if your visa is approved, they will collect your passport and say, they will inform you once the US Visa is stamped (US Visa foil is glued) in the passport and it is ready for collection.
If they need more time, they may issue a piece of paper and tell you that your case is going to be in Administrative processing (221g) and may or may not take your passport. This can delay the process and you need to wait. If you are unlucky, you may be issued a refusal letter as well.
Step 8: Check US Visa Application Status Online
After your visa stamping interview is complete, you need to check the status on the US State Department CEAC Website. Read How to check US Visa Status Online.
If your visa was approved, you will see the status as ‘Issued’. If your visa is under processing, you may see statuses such as “Refused” or “Administrative Processing”. If your visa is approved, then your passport would be stamped(glued) with the US Visa Foil in it and returned to you. For this you will also need to check the US Visa Appointment booking website to track the passport delivery status.
Step 9: Collect Passport with US Visa
If your US Visa was approved and the Visa officer issued a visa to you, they will stick a US Visa foil in your passport and you will be notified to collect the passport. Duringa appointment booking, if you have put in the option for home delivery, they will deliver the passport with a US visa to your address. You will be notified of the same. Usually, it can take anywhere from a couple of days to a week for this.
The US Visa looks like in the below screenshot
That’s the end-to-end process to apply for US Visa and get it stamped in your passport.
Common FAQs
In general, you do not need to attend an US Visa in-person interview for renewal of your visa. You need to follow more or less the same steps as above, except there is no interview. The CGI federal system would indicate that you are eligible for interview waiver and let you submit documents for the same. If all goes well, you get your visa renewed with a new visa foil in your passport. Read How to apply for H1B Visa Dropbox to know the typical steps involved in interview waiver or dropbox.
This is a million-dollar question and no one knows or no one can guess this correctly. This totally depends on your application, your credentials, etc. It is your jobs as the applicant to convince the US Consular Officer to issue you the visa. All you can do is be prepared, have all documents ready and answer the questions asked by Consular officer confidently to have a good chance for getting US Visa.
What has been your experience with US Visa Stamping? Share your thoughts in comments section below.
You may also check more articles related to applying US Visa below:
- How to Check US Visa Status Online? CEAC Website, Errors Info
- How many times can I reschedule my US Visa Appointment? India? Others?
- Your Group Size is larger than the Current Allocation – U.S. Visa Error, Fix ?
- Error occurred while loading a Visualforce Page – US Visa Appointment
- Your personal details match the profile which already exists – US Visa Error
- Change US Consulate interview location on DS-160 after Submission?
- User Could not be created – USTravelDocs Error
- US Visa Stamping: Passport Tracking Statuses Meaning, Flow
- Sorry, you have been blocked – USTravelDocs, USVisaScheduling Error, Solution
- Petitioner Name, Info in US Visa Appointment – H1B, H4, L1, L2?
- Access limitation US Visa Scheduling Error: Reason, Solutions
Hello,
I am Indian currently working in Qatar, last year i was in UAE and i applied for B1/B2 visa and the appointment for interview is 21 june 2023, my question is from qatar to uae will travel for interview once i complete the interview i can move to qatar and send my passport to us embassy through courier. please advice me.
Hi,
If you are applying for a US visa as non resident in a different country, Do i need to pay the visa fee in the country where i will be attending the interview ?
Thanks…
have a spelling mistake on my cgi profile. Passport and DS-160 has correct name.
I got following response from US visa officer. I am putting this information here so that it could be helpful for everybody.
Thank you for writing to the U.S. Visa Service Desk.
“We understand that you want to update your name on your profile.
In response to your question, we request you to please proceed with your scheduled appointment.
At your biometrics appointment, please inform the Visa Application Center officials about the changes.
Note: Update the DS-160 with the current and accurate information.”
Harshada,
This is good info. Thanks for the update. Hope all goes well. Do update how it goes after your biometrics and interview here for community benefit.