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How to Apply for US Visa ? Requirements, Fee, Step by Step Guide, FAQs

If you would like to travel to US, you need a US Visa. Depending on your purpose of travel, you would one of the non-immigrant visas or immigrant visas. The process to get US Visa is pretty much same across the world. Below is a complete step by step guide to get US Visa from checking requirements to getting US Visa stamped in passport.

Below the high level flow of the various steps in the US visa stamping process at US Consulate. We will review each of these steps in detail below.

US Visa Stamping Step by Step Process
Apply for US Visa at Consulate – Step by Step Process

Step 1 : Determine US Visa Type Needed

Before you apply for US visa, you need to identify the visa type that you need for your travel. Depending on the purpose of your travel, you need to pick the right visa category. Each visa category has its own requirements and applicant has to mee the same.

 and apply for the same. It is important to pick the right visa category as you will need to secure all the supporting documents relevant for the visa type you pick, when you go for visa interview.  

Below are some of the common types of visas

  • B2 Visitors Visa – for tourism, visiting friends, attend events
  • B1 – Business Visa – for Business meetings, negotiations, conferences
  • F1 – Student Visa – Study in US either Bachelor’s or Masters
  • H1B – Work Visa –  To work in Speciality occupation in US
  • H4 – Dependent Visa – travel to US as dependent for H1B workers
  • L1 – Intracompany Transfer Visa – International Transfer to work in US Office   

If your purpose is not listed in above popular visa types, you can check US State Department Visa Categories page to identify the visa category that fits your purpose of your US visit.

Step 2 : Gather Required information for US Visa Application

Depending on the US visa type you are planning to apply, you will need to gather all relevant documents for completing the Online US Visa application. Below are the common documents and information that you will need, irrespective of the visa type to complete the visa application online (DS-160 form)

Documents Checklist to fill Online US Visa Application:

  • Passport
  • Your personal contact information
  • Your Family information of Spouse, Parents, Kids as applicable.
  • Your current occupation information
  • All your previous work experience history
  • All your education history (need from 10th grade on wards)
  • US Travel Itinerary
  • Details about who will pay for your US trip.
  • Digital Passport photo with white background.
  • US Point of Contact information
  • Your Social Media Contact information like Facebook, Twitter, etc.
  • If you have travel companions, their information.

In addition to above, you would need specific documents and information related to the US Visa type you choose.  For example, if you are applying for Work visa like H1B, you will need to have details about the USCIS H1B Petition approval notice.

Step 3 : Complete and Submit DS-160 Form

After you gather all your documents and information, you need to fill out the DS-160 form online. If you are applying for immigrant visa, then you will need to fill DS-260 form. Below are high level steps for general non-immigration visas like visitor, work, student or dependent visas.  

See below screenshot on how it looks.

Apply for US Visa - Fill DS-160 Form Online Info

After you do that, you will be presented with an Application ID, note that down or print it, so that you can use it to go back and complete application later.   

The US Visa Application (DS-160) form is a lengthy form and it can take time. You will need to have all the documents and information that we mentioned in Step 2 handy to complete the application. Once you complete the form, you need to submit the form online. You will get confirmation after you submit the form, save and print the confirmation of US Visa application (DS-160) as you will need it for booking US visa appointment and also you need to carry the same for visa interview.

Step 4 : Pay US Visa fee (MRV Fee)

After you have completed the online US Visa Application (DS-160) form, you need to pay the fee for US Visa. It is also called as Machine Readable Visa (MRV) fee. The fee is non-refundable and non-transferable.

How much is the US Visa fee ?

The fee varies by the type of Visa application that you are applying for. Below are some of the common types and their visa fee.

  • Non-petition based visa types like B1,B2, F1 – $160 USD
  • Petition based visa types like H1B, L1, H4 – $190 USD
  • E Visas – $205, K Visas – $265 USD

You can check current US Visa fee for all visa types at Travel.state.gov Visa Fees .

Depending on the country you are attending and the type of visa, you may be asked to pay some additional fee such as visa issuance fee or other kinds of fee like SEVIS fee for F1 visa. You need to check the visa appointment booking website such as ustraveldocs.com website related to the country to know the complete fee.

How to pay US Visa fee ?

You need to pay Visa fee either using online payment system or by going to a bank. This varies by country. You need to check the US Consulate website in your country for the process or using CGI Federal website ustraveldocs.com.   

For instance, in India, you can pay fee using online system using CGI Federal website or using online banking. Check India Visa Fee payment options.   Usually, you will need to create a profile online on the respective website like ustraveldocs.com and then pay the fee.  You need to have copies of the fee payment receipts for reference and producing the same at US consulate as needed.

Step 5 : Schedule Biometrics, Visa Interview Appointments

After you pay the fee using either online system or using bank, you need to book US Visa appointment to attend Visa interview.  Also, you will be required to book another biometrics appointment to capture your fingerprints and photo.

  • First appointment to give biometrics is usually at Visa Application Center (VAC) or Offsite Facility Center (OFC)
  • Second appointment for Visa Interview at US Consulate.

You will usually need the below information to schedule these appointments

  • Passport Number
  • Visa Application Fee Receipt Number
  • Bar Code confirmation from DS-160 confirmation page.

If you cannot attend the booked appointments, you can also re-schedule or change the appointments. The number of times you can reschedule US visa appointment varies by country and it can range anywhere from 2 to 6. For complete details, read How may times can I reschedule my US Visa Appointment

Step 6 : Prepare Documents to carry for US Visa Interview

Once you have the visa interview and biometrics appointment confirmed, you need to prepare for the same. Depending on the type of visa you are applying, you will need to carry all the supporting documents. Below are couple of examples.

  • Work Visa : For instance, if you are applying for work visa like H1B visa stamping, you need to carry all the relevant documents like USCIS H1B Approval notice, Form I-129 copy, H1B LCA copy, Employer letter, etc.
  • Student Visa : For instance, if you are applying for F1 student visa, you will need to carry all documents like I-20, School Acceptance Letter, SEVIS Fee receipt, Education Certificates, Sponsorship documents for fee, etc.

Step 7 : Attend Biometrics Appointment, US Visa Interview

You need to attend the Biometrics appointment on the respective appointment date and carry all the relevant documents that are needed for it like Appointment Notice, DS-160 confirmation, Passport and other documents as required.

After Biometrics, you need to attend the US Visa interview at Consulate. You will be interviewed by a US Consular Officer. The Visa officer can ask you regarding any details related to your visa application. For instance, if you are going to study in US, they may ask for school details, ask your intent, why you applied for certain school, etc. It is up to the Visa officers decision to issue you visa or not. You can check out US Visa Stamping Experiences to get an idea of the kinds of questions asked.

If the US Consular officer is convinced, they may issue the visa and say the decision to you that your visa is approved. They will collect your passport and say, they will inform once the US Visa is stamped ( US Visa foil is glued) in the passport and it is ready for collection.

If they are need more time, they may issue a piece of paper and tell that you case is going to be in Administrative processing (221g) and may or may not take your passport. This can delay the process and you need to wait.

Step 8 : Check US Visa Status Online

After your visa stamping interview is complete, you need to check the status on the US State Department CEAC Website. If your visa was approved, you will see status as ‘Issued’. Read How to check US Visa Status Online

Step 9 : Collect Passport with US Visa

If your US Visa was approved and the Visa officer issued visa to you, they will stick a US Visa foil in your passport and inform you to collect the passport. Alternatively, if you have put in option for home delivery, they will deliver the passport with US visa to your address. You will be notified on the same. Usually, it can take anywhere from couple of days to a week for this.

That’s the end to end process to apply for US Visa and getting it stamped in passport.


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