As part of applying for US Visa stamping at a Consulate or Embassy, based on your H1B approval from USCIS, you would need to carry a certain set of documents related to your employment. An employment verification letter is one of those key documents that is needed for H1B visa stamping to indicate that you are being employed by the company. You can also check H1B Visa Stamping Documents Checklist for more details
Any Official Format for Employment Verification Letter?
Firstly, an “Employment verification letter” is also referred to as an “Employment Confirmation Letter”, “Employment Certification Letter”, or ” Applicant’s Position Confirmation letter”. You might see these terms listed or used interchangeably by many, including US Visa Stamping Appointment Letter.
Now, coming to the format of the employment verification letter, it is very subjective and depends on the company. There is no official format given by the US Consulates or Embassies indicating that the employment verification letter has to be in a certain format.
The key information that needs to be in the employment verification letter is listed below :
- Name of the H1B Applicant
- Passport Number of the H1B Applicant
- Status of Employment with the company with a start date.
- Designation/ Position Details of the H1B applicant
- Salary of the H1B Applicant [ This is optional, some indicate this, some do not]
- Printed on the company letterhead
- Signed by the HR Manager or someone who has the authority to sign
Below is the structure and a couple of samples that are given by a few companies.
Sample H1B Employment Verification Letter Structure
This letter has to be printed on the Company’s Letter Head and signed by the HR Manager or person in charge of HR activities in your company. Anything that is between symbols ‘< >’ has to be replaced with your or your company-related information
< Company Logo / Address on Letter Head >
Employment Verification Letter
<Date > ( Most recent date, ideally closer to when you would be interviewing)
The U.S. Consulate General,
<US Consulate General Address>
Employment Verification Letter for <H1B Applicant Name >
To Whom It May Concern :
Dear Sir / Madam,
This is to confirm that <H1B Applicant Full Name>, holder of passport number <XXXX> has been employed with <Name of the company> since <Start Date of employment> as a full-time employee. <He/She> currently holds the designation of <Designation at the company> with an annual salary of < Yearly Salary> [ <Salary in Words >]
If you require any further information or clarification on the employment of <H1B applicant name>, please do not hesitate to contact us at <Company/ person phone number > or email us at <company HR email >.
<Signature of the HR Manager / Relevant Person>. <Company Seal >
<Designation of the person signing>
Sample 1: Employment Verification Letter Template
Sample 2: Employment Verification letter on Letterhead
Sample 3: Verification of Employment – Letter to Consulate
Below is an actual employment verification letter that was given by one of the large companies in the US for H1B Visa Stamping. If you look at it, it is very simple and does not have any text or anything, all it has is the person’s name, position, details of employment, compensation, and when the person joined. This letter was used by the person and the person was able to get successful visa stamping as well. Thanks to our user “DK” for sharing it.
Sample 4: Employment Certification Letter
Below is another variant of the Employment Verification letter that is given by some of the larger companies as well. Below is the typical letter format and the actual sample from one of the large MNC companies. Details are masked for privacy.
TO WHOM IT MAY CONCERN
Employment Certification Letter
Please accept this letter as confirmation that Mr. XXXX, with employee number XXXX, has been an employee of our company in the XXXX since XX.XX.XXXX and has been in the employment of XXXX Ltd since XX.XX.XXXX.
He is currently holding the designation of Business Development Director.
Should you require any further information or clarifications, please do not hesitate to
contact +XXXXXX XXX or send an email to XXX@XXX.com.
Manager, HR Services for XXX
Sample 5: Employment Position Confirmation letter
US Consulate General
To Whom It May Concern:
This letter will certify that XXX is employed with XXX since on a full-time basis and currently working as XXXX using technical skills for administering and supervising systems and software development using his expertise.
His current base salary is $XXXX per annum.
We request your consideration in providing his family with visas so that they may join Mr. in the United States.
Should you have any questions regarding his employment, please do not hesitate to contact me.