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H1B Visa Stamping Documents Checklist, Common FAQs

After you get your H1B Visa petition approved by USCIS, your next step would be to go for Visa Stamping, if you live outside of the US. To apply for the US Visa stamping, you would need to collect and carry a large set of documents for your Visa Interview. We will look at all of these documents in the below article, including documents that you need to carry if you are applying for H1B Stamping during COVID with the National Interest Exception requirements in place.

H1B Visa Stamping – High Level Process

If your H1B Visa petition was applied with USCIS as Consular Processing, you need to get visa stamping done at a US Consular or US Embassy. The process to apply for H1B Visa stamping is pretty much the same as general non-immigrant visa stamping. Below is the high-level process steps. You can read complete details on these at the article How to apply for US Visa Stamping.

  1. Complete DS-160 form – Online Non-Immigrant Visa application form
  2. Pay US Visa Application Fee of $190 USD online or at Bank
  3. Book US Visa appointments for Biometrics and in-Peron interview
  4. Attend Biometrics and Visa Interview
  5. Wait for Consulate Decision
  6. Collect Passport with H1B Visa Stamped

You need to carry all relevant documents for the in-person interview and some documents for the biometrics appointment. Let’s look at each of these below.

H1B Visa Interview Documents Checklist

Below are the various documents that you would need to carry for the H1B Visa interview. We have divided the documents into sections for easy review.

Required H1B Visa Documents

Below are the mandatory list of documents that you need to carry for H1B Visa interview

  • Valid Passport (If you have any old passports, carry them as well)
  • Online US Visa Application Confirmation ( DS-160 Form Submission confirmation).
  • US Visa Appointment Confirmation with date, time and location on it.
  • H1B Visa Approval Notice (I-797 Form)
  • Copy of H1B LCA
  • Employment Offer letter from your H1B Sponsor
  • Client letter (if you are going to work at a client location)
  • Latest Resume
  • Original Educational Certificates for Bachelors degree. If you have Masters or Ph.D you should carry those documents as well.

If you are working for the H1B Company already, you need the below mandatory documents

  • Employment Verification Letter ( stating you are working with them)
  • Most recent 3 months Paystubs / pay slips. It does not hurt to carry 6 months pay slips
  • W-2 Tax Forms related to the company.

If you were living in the US before going for Stamping, you need to carry the below documents

  • Documentation related to your previous visa status like Copy of Visa, Copy of your previous approval notices related to your status.
  • If you were a student on F1 Visa, copy of I-20, OPT EAD Card, Tax forms

Supporting Documents for H1B Visa Stamping

The below documents are not mandatory but are more supporting evidence and information if the Consular officer requests any information.

  • Copy of I-129 Form that was submitted by your H1B Sponsoring Company
  • Experience letter from your current company
  • If you work on in-house project, copy of the project details, what you do in it.
  • Last 6 months bank statement to indicate that you were working for them.
  • If it is a small company, company related tax details, photos, etc.
  • Official Transcripts in sealed envelope from your Undergraduate or Master Degree’s University
  • Copy of all your I-20s, if you studied in the US (if you studied in US)
  • Social Security Card with your SSN Number on it.
  • Your Drivers license from US ( if you have it)
  • Your State ID from US ( if you have it)
  • Your US Residence Proof Documents like Utility Bills ( if you lived in US)

While many of the above are not really asked, it does not hurt to carry them if you have them. You should always check with your immigration attorney and carry relevant documents.

Small Companies, Startups – H1B Stamping Documents

If you work for very small companies or startups with less than 25 people, the US Consular officers may or may not be able to verify all the documents about the company. In such cases, you can check with your attorney and company and carry some of the supporting documents as listed below.

  • Comapny’s previous tax filings in Sealed envelope
  • Company’s Photos with work location
  • Company’s registration documents and other info in sealed envelope.

H1B Stamping with Spouse, Children applying H4

If the H1B applicant is married and has dependents, most of the time, spouse and children attend their H4 visa stamping as well along with the H1B applicant. Below is the list of documents that the dependents need to carry for the H4 visa stamping.

  • Passport
  • Copy of H1B visa Approval Notice ( from their spouse)
  • Original Marriage Certificate
  • Original Birth Certificate ( for child)
  • Photos of wedding ( for newly married )
  • Any other documents that has Spouse name on it.
  • Spouse’s Employment Letter

It is always good to carry more documents as you never know what the consular officer may ask and there is no need to scramble at the last minute. You should always check the US Consulate Website in your visiting country if there is any specific checklist that is given by them.

Common FAQs

I do not have a Client Letter, will my visa be rejected ?

It is always recommended to carry client letter, if you are working at a third party worksite. If you do not have it for a specific reason such as the client does not give such letter, have some email copy or some proof that tells that they do not issue client letter. US Consular officers want to validate that you are really employed properly, so it is best to carry all. Not having the client letter will not necessarily result in rejection, but it may lead to administrative processing, if Visa officer is not convinced.

I do not have the full list of H1B Supporting Documents listed in the above article, will my visa be rejected?

No. The documents listed under supporting documents are really meant as supporting documents and not mandatory. You are fine, if you do not have them or not able to get them on time. Do not worry. It is good to carry them, if you can plan and get them on time.

How long is H1B Visa Stamp validity given for?

Usually, the H1B Visa stamp validity in the passport would be given according to the validity of the H1B Visa approval notice ( I-797 A form). But, there is no mandatory rule that tells that Consular officer has to give it for entire duration. It is totally up to them.

Will I get single entry or Multiple entry for H1B Stamping ?

Well, most of the times, H1B applicants get multiple entries for visa stamping. But, in certain countries, they are only given single entry. So, it all depends.

Is H1B visa Stamping Rejected Directly, if I miss any documents ?

No, usually the H1B visa stamping is not rejected right away, unless it is tied to fraud or misrepresentation. The consular officer usually gives a 221g Administrative Processing form with details on what the applicant needs to submit.

Does carry all H1B documents checklist above guarantee H1B Visa Stamping ?

No. The documents are required as part of the visa interview. Carrying all documents does not guarantee you getting visa stamping. It makes you be prepared for the stamping and answer all questions.

   

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