Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Immigration| Visas by Kumar810 Comments

Updated : February 2016  ( The article is updated as per latest changes until February 2016)

Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by passport seva kendra due to the subtle difference, read note below) like below.

  • Do I need Police verification letter for renewal or re-issue ?
  • Do I need  to get an affidavit from notary
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport is set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Step by Step Process for Indian Passport Renewal / Re-issue:

1.       Register Online at Passport Seva Website   :

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

2.     Fill  Application – What do you need ? 

You have two options to fill out application form. It does not matter what you use, both work the same.

  1. Using PDF form, that can be downloaded and filled offline.
  2. Using Online form that you can fill it then and there itself.

The recommended option is to use the PDF form as some details may not be present and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

3.  Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

4.     How to identify the list of  documents  for Passport Re-issue or Renewal :

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

List of documents you need to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :
    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address
    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Adhar card, Voter ID, etc.
  • Add Spouse Name, Change :
    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

 4.  When to go to Passport Seva Kendra 

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

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Comments ( 810 )

  1. Anonymous

    Just visited PSK in Bangalore. I had two proofs for address – gas connection voucher and rental agreement. They somehow accepted the gas voucher (for that too you better have a refill bill with voucher), but no one showed inclination to accept rental agreement. Maybe they will accept it in worst case, but we should arrange some other proof for sure shot clearance. There was a pre-token stage where all documents were verified and tokens were issued finally, which alone took 90 min.

  2. Roop Arya

    Thanks a lot for your detail explanation. I am in Mumbai now and living on rent. My passport got expired on 09-05-2016. When it was issued 10 yrs back… it was issued at our Indore address, which was govt. quarters. Now we have made our permanent house there itself (address changed). I did not understand what to do… so I went to a agent. Agent asked me to get NOC letter from the owner of the flat where I am living now with my family. My flat owner regret to give NOC. He is asking me to use my permanent address. What should I do now ? Please advise. Thanks

    1. administrator
      Kumar

      Roop Arya,
      You need to provide proof of your current address, that is mandatory. You can do it by bank statement with pass book, utility bill, rental agreement. No need to go to agent, you can look up on the passport website and follow the process. You can just do everything on your own. Just follow the process described above.

  3. khelan banjare

    Khelan Banjare
    I have make a passport ,online form completed by me but when I go for varifacation in this date so ,due to my adhar card no submit this reason 1st time mychance is cancelled before 2month ago .
    Which time till have no charges after my A.D make again apply same choise center .Raipur

  4. JS Negi

    Sir my passport is not expired yet but If I changed my address and add spouse name so what will be the validity of new passport

  5. Kunal Hazari

    I have a Mumbai passport which is about to expire. but I am currently working and residing in Delhi. I wish to renew the date on my passport keeping the Mumbai address as thats my hometown. Can I do that from Delhi

  6. Ramesh

    Sir,I am divorcee and I want to change name of my wife then which document should bring in pass port office please reply sir Thank you

    1. administrator
      Kumar

      subhadeep,
      All you need to do is create an application online, pay for fee and book slot. The process is described above, just follow the process.

  7. Ravikiran

    Hi,

    My Passport is valid till 25 Jan 2018, i am applying working visa for UK, is there any possibility to reject visa due to short period of validation?

  8. Liju

    I have already applied for adress change.Let me know how many days will take passport reissue time period .with out perents passport child can take passport or not?

    1. administrator
      Kumar

      Liju,
      It can take maybe 2 to 3 weeks. Yes, you can apply for child passport, without parents having passports. But, if parents have passports, you will need to carry that for child passport process.

  9. Shahida

    My passport expires in Dec 2016 can i travel to Saudi for Haj in sept. Or I have to renew my passport before going. Kindly reply

    1. administrator
      Kumar

      Shahida,
      I am not sure about the rules of Saudi regarding the required validity of the passport. You can check with Saudi embassy. Usually most of the countries require that you have at least 6 months of passport validity when you enter the country. If so, then you may need to get your passport re-issued.

  10. M Louis

    The rule for renewal of passport is within a year of expiry only?My passport expires in March 2018.For a visa purpose in one country as I don’t have 3 years validity with my passport.Pas sport office not able to help in this issue!!

    1. chirag

      no need to renew your passport because u have enough time to travel anywhere . whenever you decide to go outside of the country for any purpose you have to minimum 6 month validation from to your finish your deadline of the passport. no one can reject your visa of this matter said by law .

    2. administrator
      Kumar

      Well, if you have a change in address or any other particulars, then you can apply for re-issue, it will get automatically issued for next 10 years…

      1. Mayank

        Sir, my passport is valid until August 2016 and now there is a change in address. Should I pay the renewal fees or shall I opt for re-issue? Kindly advise. Thanks in advance.

  11. Raphy

    My son’s (minor) passport will expire on 10th Nov 16 . I’m working in Dubai and son is in Kerala. My wife (his mother) doesn’t have passport. How to renew his passport in my absence?

  12. Arvind Midha

    My passport is valid up to 23-07-2017. Earliest by when should I apply for re-issue of passport?
    It was issued from Bhopal.Presnetly I am in Ujjain.
    Will I be required to apply at Bhopal Office.?
    Request help in the matter.

    1. administrator
      Kumar

      Arvind,
      You can apply at Ujjain and you can apply for it after 23rd of July, 2016 as you will be under 1 year of expiry. You will need to submit your current address proof.

  13. Minaxi

    Hi,

    My passport expired in May 2016. And I have no Aadhar card. I have only PAN card. I noticed that Aadhar card number is being asked in the re-issue form. How to proceed without Aadhar card?

  14. Nam

    The process was very smooth, efficient and it was handled very well. Please note that you dont have to take photographs – they will click a picture of you right there at the counter – so please sport your best smile and a little airbrush could help a picture that will stay on your passport for the next 10 years 🙂

  15. Jayanthi Srinivas

    Sir,

    My husband passport is expired in Mar 2016 and we want to renew the passport with change of address as my father got cardiac arrest at USA and he want to be shifted to India on 24th July 2016 and kindly let me know it is possible to get the renew passport with change of address immediately and the procedure

    1. administrator
      Kumar

      You can apply for passport re-issue in US itself with your current address. You should get it in few days. Speak to the high commission or Indian embassy at your nearby city.

  16. Dev

    Thank you for your detailed explanation. My passport will expire in dec. 2016.
    I have 2 options, to renew in USA or go to Mumbai and renew there.
    My Mother is ill and I have to go there for ~2 weeks minimum.
    I have to get change of address in passport.
    any idea if tatkal renewal in Mumbai is easier or its better to do it in US and then go to India?

    1. administrator
      Kumar

      Dev,
      If I were you, I would get it re-issued in US as it is straightforward. If your passport gets stuck for whatever reason in India due to address verification,etc … you will be stuck.

  17. Jansi

    My child passport got expired on 8 February 2016. Do I need to show original birth certificate for passport renewal or not required ?? Please do answer me. My child’s initial passport was issued from Doha , Qatar and now we are going to renew it in India. Pls let me know.

    1. administrator
      Kumar

      Jansi,
      If it was submitted before and they have a scan copy of the same in the system, they may not ask. if not, they would probably ask for that. Also, it depends on the passport office discretion. You may check with customer service.

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