Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Immigration| Visas by Kumar886 Comments

Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by passport seva kendra due to the subtle difference, read note below) like below. Also, we have another experience from our reader, A G Bhat,  in Bangalore. Thanks to him for sharing his experience.

  • Do I need Police verification letter for renewal or re-issue ?
  • Do I need  to get an affidavit from notary
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport is set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Step by Step Process for Indian Passport Renewal / Re-issue:

1.       Register Online at Passport Seva Website   :

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

2.     Fill  Application – What do you need ? 

You have two options to fill out application form. It does not matter what you use, both work the same.

  1. Using PDF form, that can be downloaded and filled offline.
  2. Using Online form that you can fill it then and there itself.

The recommended option is to use the PDF form as some details may not be present and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

3.  Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

4.     How to identify the list of  documents  for Passport Re-issue or Renewal :

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

List of documents you need to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :
    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address
    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Adhar card, Voter ID, etc.
  • Add Spouse Name, Change :
    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

 4.  When to go to Passport Seva Kendra 

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

——————————————————————–

Passport Renewal Experience  at Bangalore – August 2016 

Thanks to A G Bhat for sharing his experience of Passport Renewal in Bengaluru.

My passport had expired three months back. I read the articles in this site and understood the procedure to be followed. After understanding the same clearly, I applied online and selected the slot at Bengaluru (Lalbhag) PSK. I applied on a Saturday and slot was available for very next Monday. However, I opted for a slot on Wednesday which I got. So there was no necessity for me to cancel the same and go for “walk in”. On Wednesday, my time was at 10.45 AM and I went there exactly at 10.30AM.

The process at PSK was exactly the same the Hyderabad PSK explained in this site. Courteous people, proper guidance at every stage, no confusion at all and no hassles. After successfully finishing the entire process I came out from PSK at 11.15AM, in just 30 minutes for whole process. I gave my feedback as “Excellent” for the service but I feel that this is too less a grade. World class experience indeed. Thanks to the vision of the External Affairs Department of Govt of India. And my thanks to all concerned, from Prime Minister and External Affairs Minister to TCS and every one in the PSK.

Along with my wife also had applied for re issue of her Passport. We both selected the same slot and went inside together and we both came out together. She could not believe that such things can happen in our country.

 

Related Articles


Comments ( 886 )

  1. Ram

    Last week my h1b got approved. There is a name mismatch in h1b filing docs & passport.
    Name should be appear as per my passport. So What is the best way to get corrected in h1b docs before I appear for stamping?

  2. Abinaya

    Hello everyone

    i got selected in wipro as a project engineer. Now passport is mandatory to submit in wipro.

    I m living in madurai TN. I got my fresh new passport from madurai.

    My name is Abinaya
    Father name is Srinivasakannan

    I m using my father name as my last name/surname.

    Now the problem in passport is

    Given name : Abinaya

    Sur Name : Srinivasa Kannan

    Father name : Srinivasa Kannan

    There is a gap between surname in my passport and also
    There is a gap between father name in my passport.

    But all other documents like voterid, pancard , aadhar card and even now in wipro my last name is Srinivasakannan and father name is Srinivasakannan.

    There is no gap between name.

    Is there any problem for me ??

    In wipro if this problem will affect my joining ??

    What should i do ??

    I should change this or no Need to change?

    Shall i apply for reissue passport for this problem.

    Thanks and regards,

    Abinaya

    1. administrator
      Kumar

      In general, it should not really impact your role or job as all the other documents are correct. if you have time, you can apply for the passport re-issue and get it fixed. If it was a mistake from the passport office, despite you filling it online correctly, you can reach out to them to get it fixed. It is recommended to get it fixed when you have time to have no issues in future.

  3. AtulK

    Hi,

    This query is regarding “address” update for passport renewal.
    * I am living at same address since last 20+ years.
    * My locality name is Niti Vihar and sometimes name Sanjay Vihar is also used.
    * Initially when I got the passport in 2007, as address proof I had electricity bill with locality name mentioned as ‘Niti Vihar’
    * My since last 7-8 years most authoritise began use name ‘Sanjay Vihar’ and even my voter id ( which I got in 2008) has Sanjay Vihar mentioned. Hence, I intent to fill ‘Sanjay Vihar’ in my passport renewel.

    So my question is –
    While filling the application form should I also check the option “change of address” ( although technically I am living at the same address) ?
    Does PSK consider this as ‘change of address’?

    Thanks

  4. Karthik

    Hi Saurabh,

    I have applied passport reissue and received my new passport today.

    In old passport there is a space in between the surname.
    New Passport – 2 spaces in between the surname.
    In my certificates there is no space in surname.

    I797C & approval notice name details are as per old passport.

    Will it be a problem when I go for h1b stamping?

    Please advise.

    1. administrator
      Saurabh

      Karthik,

      I don’t think change from 1 space to 2 spaces should cause an issue. When completing your DS forms, use the name mentioned on your 797.

  5. M.ROCK FELLER

    MY PASSPORT EXPIRED SINCE 10 YEARS. I HAVE NOT RENEWED THE PASSPORT. MY PASSPORT NAME ANTONY MICHAEL MECHANCY ROCK FELLER, RESIDENTIAL ADDRESS: NO.71, TYPE III BHARATHI NAGAR, TUTICORIN. BUT ACTUALLY MY INITIAL AND MY ADDRESS IS M.ROCK FELLER, NO.71 CHINNA KADADI STREET, THOOTHUKUDI – 628 001. BUT MY 10TH AND 12TH CERTIFICAE INITIAL IS WRONGLY APPLIED AS A. ROCK FELLER.THEN MY ID PROOF , ADDRESS PROOF MENTIO NED INITIAL M.ROCK FELLER. I HAVE NOT TAKEN MARRIAGE CERTIFICATE.MY MARRIAGE IS SINCE 1999. ARE YOU REQUIRED MARRIAGE CERTIFICATE.CAN I RENEWAL OR GET NEW PASSPORT ?

  6. John Doe

    I have applied for USA, L1 visa and the interview dates are scheduled for dec of 2016. My passport is expiring in april 2017. I have filled all the online forms and other things while applying for L1 VISA with the current passport details. Now can I re-new my passport or wait until after the visa interview? If I re-new it now (before interview) will it have any implications on interview as the details like passport number & marital status will differ? If I re-new it after interview, will it have any implications on getting the visa as I read somewhere that the passport validity should be atleast 6 months during the time of interview?

    1. administrator
      Saurabh

      John Doe,

      I would suggest renewing your passport now as the current passport will be valid for less than 6 month at the time of interview. It needs to be valid for at least 6 months.

      As for the changes in passport number, you can get that updated when appearing for biometrics. I assume even though passport says single, you entered married on DS form.

Leave a Comment

Comments Policy :
  • Comments are to drive conversation, add your thoughts, experiences, ask questions!
  • Do NOT write hate speech, swear words, or get into fight. Maintain etiquette
  • Enter your Name, valid Email, URL(optional - Facebook, LinkedIn profile URLs).
  • Your email will NOT be published. Do NOT post any phone numbers, email-ids
  • Do NOT post any links from other websites, unless official sites, University websites.
  • By submitting your comment, you agree to Term and Conditions of our website.