Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Immigration| Visas by Kumar585 Comments

Updated : February 2016  ( The article is updated as per latest changes until February 2016)

Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by passport seva kendra due to the subtle difference, read note below) like below.

  • Do I need Police verification letter for renewal or re-issue ?
  • Do I need  to get an affidavit from notary
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport is set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Step by Step Process for Indian Passport Renewal / Re-issue:

1.       Register Online at Passport Seva Website   :

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

2.     Fill  Application – What do you need ? 

You have two options to fill out application form. It does not matter what you use, both work the same.

  1. Using PDF form, that can be downloaded and filled offline.
  2. Using Online form that you can fill it then and there itself.

The recommended option is to use the PDF form as some details may not be present and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

3.  Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

4.     How to identify the list of  documents  for Passport Re-issue or Renewal :

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

List of documents you need to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :
    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address
    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Adhar card, Voter ID, etc.
  • Add Spouse Name, Change :
    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

 4.  When to go to Passport Seva Kendra 

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

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Comments ( 585 )

  1. vinil

    Hi,
    Similar to the above case, I need to change my place of birth in my passport(spelling mistake in the name of the state). I am living in bangalore temporarily, but my passport was issued in mumbai.
    So can I apply here in Bangalore.
    Thanks and regards,
    Vinil

    1. administrator
      Kumar

      vinil,
      Yes, you can do it in Bangalore PSK, you will need to carry your current address proof and the proof of the birth place details and go for re-issue of passport.

      1. vinil

        Hi Kumar,
        Thanks for the help.
        I have one more query, Can I use a rental agreement as a current address proof.
        I dont have any other document containing the bangalore address.
        Thanks and Regards,
        Vinil

  2. Munish

    Do I need to have a separate login-ID created for each passport renewal, as I need to get it renewed for 3 family members. Or does the portal allows a single user to submit multiple applications ?

    Thanks!

    1. administrator
      Kumar

      Munish,
      You can just use one account for creating multiple applications. We have done it for entire family of 3 with login ID.

  3. jesse

    hi there,my question is,my mother got indian passport,but she has american greencard as well,she is at the moment in india and her passport is going to expire next month,on her passport has indian address,so on the new indian passport address would be indian or ameriacn,cause on her american ID card has american address.so tell me please what we should do,if her passport have indian address,would be any problem or not? thank u,my name is jesse

    1. administrator
      Kumar

      jesse,
      It is recommended to apply for passport where she currently lives. She would have to apply at an embassy near to her place for passport re-issue.

  4. Maulik Shah

    Hi ,
    I wish to renew my son’s passport. Will my passport address be considered valid for residence proof of my son? The address on his passport is the same as mine.

    1. administrator
      Kumar

      Maulik Shah,
      It should be, if your son’s passport has your name matches with your current passport. It is recommended to carry other document proof as well like Aadhar card, etc.

  5. Deb

    Hello
    I am holding an ordinary passport, issued at Kolkata and its due to expire by Jun,16. Presently I am staying in Bangalore.
    I am planning to apply for the re-issue of the passport byTatkal .

    1. Can you please advise, where should I apply – in Bangalore or in Kolkata ? I have permanent addresses in both the cities.
    2. If in Kolkata, I would need to visit the city and be present there ?
    3. Can I opt for renewal of passport and also change the address from Kolkata to Bangalore under this single Tatkal application ? If so, can I apply from Bangalore or need to visit to Kolkata ?

    Thanking you in anticipation for your kind guidance.

    Regards

    Deb

    1. administrator
      Kumar

      Deb,
      1. You can apply at the place you live, you can apply at PSK in Bangalore.
      2. You can do it from Bangalore itself.
      3. yes, can be done.
      Check document advisor for the requirements. If you are not in rush, no need for tatkaal, you get regular processing in about 15 days .

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