Indian Passport Renewal or Re-issue Documents list

Indian Passport Renewal, Re-issue–Required Documents, Process. NO Need for Agent.

In Immigration| Visas by Kumar757 Comments

Updated : February 2016  ( The article is updated as per latest changes until February 2016)

Many of us have lot of questions regarding Indian passport renewal or re-issue (it is called re-issue by passport seva kendra due to the subtle difference, read note below) like below.

  • Do I need Police verification letter for renewal or re-issue ?
  • Do I need  to get an affidavit from notary
  • Do I need to get a letter from someone like SP, District Collector, Military Officer
  • Would I need an agent for renewal ? I don’t know the process

So many other questions…In fact, I had the same set of questions. Recently, I had my passport renewed/ re-issued at Hyderabad Passport office without using any agent. Let me share my experience and some insights.

Note: “Renewal and Re-issue are used interchangeably in the article. There is subtle difference. The term renewal is used, if you have a passport with Short Validity Passport (SVP) and you are applying for extending the same. In that case, you will still be getting a new book. Unlike, Re-issue relates to exhaustion of pages, passport reaching the end of 10 year validity. The below experience is for Re-issue, but I have used to the terms interchangeably”

Background :  My passport is set to expire in under 6 months and I have renewed the passport before expiry.  Set of documents may vary , if expired passport…nevertheless, the process should not change.

Step by Step Process for Indian Passport Renewal / Re-issue:

1.       Register Online at Passport Seva Website   :

  • The very first step is to register yourself with the Passport Website. All you need to do is go to Passport Seva Website and click on ” New User Register”.   You need to select the passport office as per your current residential address and register. You need to enter basic details like Name, date of birth, login ID, password, hint question,  and register.
  • The second thing is to activate your account using the email you get and login.
  • After you login, you will see an option called “Apply for Fresh Passport/Re-issue of Passport”.  Click on that and enter details.

2.     Fill  Application – What do you need ? 

You have two options to fill out application form. It does not matter what you use, both work the same.

  1. Using PDF form, that can be downloaded and filled offline.
  2. Using Online form that you can fill it then and there itself.

The recommended option is to use the PDF form as some details may not be present and we have to save info, etc. I also prefer the PDF form option as it is very detailed and clear. Either case, it is the same. You will need the below details to complete the form.

  • Your current address details.
  • if you are changing any details like adding Spouse info, their info as per document
  • Most important, you will need two local reference details : Full Name, Address, Phone Number ( mobile and landline is optional ). These are the reference people that you know in the village/ city/town around your area. This is for police verification, if required.

If you are using the PDF form option, you will need to enter the city/ village you are in and then hit validate and Save, it will ask you to save a file (XML file) and give it a name. You need to upload that file in the section where you just downloaded the PDF form. All the details will be automatically created, you need to verify before saving as you cannot change the details after this step. Of course, you can change them when you are at passport office, if anything wrong.

3.  Pay and Book a Slot or Walk –in, Print Application Receipt :

Once your application is created, next step is to check for available slots and then pay for it.  There is an option on the website home page to check the slots as well.  Anyways, once your application is submitted. you need to select it, for that see below.

  • You will have an option on the left saying ” View Saved / Submitted Applications “.  Select the application by clicking on radio button. Then you will show options with links to them. You need to click on Pay and Schedule Appointment. 
  • This will give option for payment, either online or pay with challan. Usually, it is easy to do it online way. Selected Online Payment
  • Then you will have option to select the Passport Service Kendra and the time slot. It will show the available time slots options.
  • You can select the same and then you will go for payment page. Where you can select your payment option. I used NetBanking and it was seamless.

If you are eligible for walk-in, you can cancel the appointment and then carry that cancellation page, along with the payment receipt page, you will be allowed to walk-in directly during the respective hours.

Once payment is complete, you will have to print the application receipt and carry that with you on the appointment day. It will have a bar code as well, ensure that is clearly printed and it has the payment confirmation info on it. If you find something wrong in the details, make a note, then you can tell the same at passport service kendra.

4.     How to identify the list of  documents  for Passport Re-issue or Renewal :

You have a nice step by step guide to help you identify the list of documents that you need for your passport renewal. If you go to the home page and click on Document Advisor for renewal / re-issue , you will get a form to select options. Based on options it will show the list of documents that you need.  These are the documents you will need. NO Additional documents are required. In fact, I called the customer support as well and they said the same list and my experience at Passport seva Kendra says the same.  You do NOT require additional documents.  Do NOT listen to others.

List of documents you need to carry for Indian Passport Renewal / Re-issue

  •  You must print out the online form that you printed out with the Application Reference number ( ARN ) and carry with you. It is mandatory to have this document with you.
  • Original Old Passport that is expiring or expired
  • Same Address as in your Old Passport :
    • You do NOT need anything other than photo copy of your passport first page, last page and the page with ECNR info. You will do self-attestation ( your own signature)
    • You may carry current address proof like a utility bill or Bank statement or Voter card, etc… see below for some of those documents.
  • Change in Address – Different one from your Old passport address
    • Just like above,  first, last and ECNR page photo copy with self attestation
    • Address proof of change in address – Any one of the below is acceptable.
      • Any one of the  Utility bills like Water, Telephone, Electricity Bills –  You need at least for 2 months  of which one should be of current year and other should be of previous year.
      • Proof of gas connection.
      • Ration Card with address .
      • Bank Statement  for 1 year, Passbook of the bank account with address on it.
      • Any of the cards like Adhar card, Voter ID, etc.
  • Add Spouse Name, Change :
    • If you would like to add your spouse name, carry original and photo copy of your marriage certificate. It is required. You need a photo copy that needs to be self attested.
    • If you plan to change any details like names, etc, you need to carry original with photo copy signed by you.

There are other set of documents that you can get off the website. The above are very common ones.

 4.  When to go to Passport Seva Kendra 

If you have got a slot, go at that exact time or 15 min before, no need to go there and sweat.  If you are eligible for walk in, you can do that.  All the details about process in  PSK will be described in next article, see below.

Do I need a Passport Agent  ?  What value do they add ?

Well, first thing that comes to our mind is do I need an agent to get my passport renewed.  Honestly, it is not required. Things have changed quite a bit and the process has been streamlined. You do NOT need an agent.  There are many stories that agent might say to you like I will get you slot, etc…but, the fact is that you do NOT need an agent. It is more regulated now, there is nothing that an agent can do. If you are not a literate and need help with filling up online, then you may seek them…I guess you do not need that, you are already reading this article on web 🙂

Check out the next article,  exact Process at a Passport Seva Kendra and some key pointers .

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Comments ( 757 )

  1. roshan

    my passport renewal date of has been expired last year, so it is possible for me to renew the passport, please help

  2. Ashvin

    How earliest one can apply for passport renewal?

    I mean 1 year beofre old passport expiry or 6 month before old passport expiry etc…

  3. Selva

    Selva
    I am willing to apply for fresh passport but i am having 6th std TC only for date of birth proof and not having Birth Certificate. My DOB is 12/06/1980.is it enough for dob proof

  4. Joe

    Expiry date of my passport is 29.06.2016. I have completed the procedure to re-issue but I can’t choose an appointment in the end of July 2016. So if I choose any available date and unable to go on that day, then should I pay again to select another appointment ?

    1. administrator
      Kumar

      Joe,
      Well, I do not know, how it works for no shows, you can call the customer service. You can always re-schedule, if you cannot make it.

  5. Sohail tanvir

    Hey I want to change date of birth in my passport. what documents I have to submit in passport office.and my passport is ecr and I want to do it into ecnr.at time I have two problems in my passport can it solve

    1. administrator
      Kumar

      Sohail,
      You will need your original date of birth certificate , if you were born after 26.01.1989. If not, you will need to provide your SSC/ 10th class certificate as proof for date of birth. Also, your SSC pass certificate is required for changing to ECNR.

  6. MD TANVIR ALAM

    my name is MD TANVIR ALAM I have ecr passport and I want to do it ecnr can police station verification also need.

    1. administrator
      Kumar

      You need to submit your 10th calss pass certificate to get ECNR and it may go through police verification as needed by passport officer.

  7. Rashpal Singh

    Plz tell me about the documents which are required for passport. one thing more my passport will be renew or Fresh Passport.

  8. Jakeer

    Dear sir my passport expired next year .lets suppose i renewal before 6 months what type of documents need. Like i have main question Date of birth certificate.need or no need.

    1. administrator
      Kumar

      Jakeer,
      As you have a passport, you may not need DOB certificate, you will need current address proof and your original old passport that expires.

  9. Vipin

    Hi,

    My Wifes Passport is set to expire in few months. We plan to renew her Passport in Delhi NCR (as we are settled here, & im a Delhi resident since birth & have all the necessary id proofs for myself).

    Her Old passport has Ludhiana address. What all documents would be needed if we want to get her address changed in the new passport for our Delhi residence. (At present she does not have any voter card, licence, Adhaar card, Ration card for our present Delhi address).
    Will our Marriage certificate & my id proof suffice ?
    Thanks & Regards

  10. Pritam Shinde

    Greetings,
    What is process to get PCC.
    How much time is required.
    What all documents are required.
    My passport address in of Ratnagiri and want to get PCC in Thane, will it be possible?

    Thank You

  11. Abhishek

    Hi, thanks a ton for the useful info. I had a small querry though. I am. Government servant, my passport will expire in few weeks I have applied for reissue. Apart from the NOC from Office and old passport which all other documents are required to be submitted by me? Are 10/12/ Graduation marksheets required?

    Regards.

    1. administrator
      Kumar

      Abhishek,
      You may not need your old documents like 10th, 12th as your passport is already issued. Your current address proof will be required.

  12. Laxman Prasad Rai

    Dear sir,

    My Passport validity is expiring on June 2017, please tell me , i can apply now and for how much period will be extended.

  13. DAR GHULAM MOHI UD DIN R/O MEDIA AVENUE KANGAN DISTRICT GANDERBAL J&K STATE INDIA.

    RESPECTED SIR , My passport issued for two year term on 01-06-2015 expired on 01-06-2016 .Today , when some of my personal engagements made me to check validity of my passport for travelling outside country, checked my passport and found it expired fifteen days back not knowingly.The passport as such needs RENEWAL / EXTENSION of validity period.What is to be done , so that , my problem gets solved within a shortest period and I can proceed for travel legally.

    1. administrator
      Kumar

      You can apply for the re-issue without any issue. It is quite common, you will need to carry original passport and your current address proof, when you go for passport office. You will need to follow same process as above.

  14. Anonymous

    HI,

    This information is very useful. Thank u so much.

    I have few questions:
    1) My passport is expiring in May 2017. Can I renew it now?
    2) We have recently shifted city, and we are staying in a rented apartment. The rent agreement is on my husband’s name. For this new address, I do not have any proof on my name. How should i go ahead? All I have is the marriage certificate. Will the marriage certificate alongwith the rent agreement (which is on my husband’s name) work as a proof?

    Any help in this regard is appreciated.

    Thanks 🙂

    1. administrator
      Kumar

      1. Yes
      2. Yes, You can use your rental agreement and carry your marriage certificate or anything like ration card, that shows your relationship should work.
      If you can get your bank account passbook with your current address details, that should help as well.
      Also, the rental agreement should include your name as the resident right, that should help too.

      1. Anonymous

        Thanks 🙂

        No, my name doesnt appear anywhere in the rental agreement 🙁
        Also, if I add this new address in my bank account, even that wont work coz they required the transaction details from last 1 year..
        I’m not very sure if this would work.

        1. administrator
          Kumar

          Well, I am not sure about one year requirements. I suggest you speak to customer service of passport office hotline to get more info. It is better to have all documents than have issues later.

  15. SD

    Hi,

    My passport is getting expired next year on June 27th (2017). However, I would be going abroad for my higher studies in Sep this year (2016) so I would have to get my passport re-issued. Am I eligible at the moment to apply for re-issuance of passport? I am asking this because I still have validity of more than a year.
    Once applied, how many days the passport office would take to re-issue my passport?
    Also, I have to get my address changed on the new passport as I have shifted my city and all I have is my Aadhar on the new address. All the bills come on my father/ brother’s name.. Would aadhar suffice?

    Thanks in advance!

    1. administrator
      Kumar

      SD,
      Yes, you can do it usually before 2 years of expiry, if you are student and can show proof for the same during application. Technically, if you wait for 10 days, you will be under 1 year and should be able to apply without any issue. You may get it in one to three weeks. Just provide the current address proof of Aadhar and carry your parents bills as well.

  16. sab

    Are passport seva kendra and passport office the same thing??
    because there is a passport seva kendra in my city(Mangaluru)
    but it does not appear in dropdown list(passport office) in website while registering for user id but anyway Bangalore is available,shall i select the same in dropdown list?
    what should i do?

    1. administrator
      Kumar

      sab,
      There are subtle differences. All you need to look for is seva kendra. PSK is where you would typically use to submit your application. During registration you may not see all the PSKs, but after you register and try to book appointment you will find it. It was the same case for Tirupati as well, it does not appear during registration, but appears during booking. So, we selected Hyderabad first and then picked Tirupati for appointment.

  17. Zoe

    In My current passport and 10 certIficate, my fathers name is different.so i didnt submit degree crtifcte during taking passpirt.so now i have ecr stamping in my passport and i want to change it to ecnr.And this passport is in my home address.
    I needto take new one with ecnr in my husbands home address.he is nri.what are the documents i have to submit?
    Please help me..

    1. administrator
      Kumar

      Zoe,
      You will need to submit your 10th pass certificate for ECNR status. I am not sure, if the father’s name on it has any impact. You can call passport office customer service to get it clarified.

  18. Suresh Y

    Hi, My wife took passport before marriage now it expired. We want to apply for re-issue of her passport with changed sir name. Please help me with the process and required documents for the same.

    Thanks in Advance

    1. administrator
      Kumar

      Suresh Y,
      It is same process as above, you will need to carry Marriage Certificate and current address proof.

  19. r.prithiviraajan

    sir. vanakkam. my passport was issued with validity up to 22.10.2012. ussed up to 2008 and its expired . issued at tiruchy. now i am residing at chennai . wish to nenew it now .requesting for your guidance.

    1. administrator
      Kumar

      You can just apply for normal re-issue as mentioned above with your current address proof at any PSK in Chennai. It is pretty straightforward, just follow the process described above.

  20. Pritam Shinde

    Thank you so much for the information.

    I want to know, my daughters passport is issued in Bangalore (KA) and now its due for renewal. At present we stay in Thane (MH), can I get it renewed Thane passport office or need to go in Bangalore for renewal.

    1. administrator
      Kumar

      Pritam,
      You can apply for re-issue at Thane in nearby PSK. No need to go to Bangalore. You will need to provide your current address proof details at PSK.

  21. Jyoti pandey

    Hello, I have recently got married and now I need to reissue my passport to add my spouse name. In how many days I cancer my passport? I have to get it done by PSK Dehradun.

    1. administrator
      Kumar

      Jyoti,
      Usually, it can take anywhere from two to four weeks to get the passport, if everything is right.

      1. Jyoti pandey

        Documents require to get my passport re issue due to marriage( to add spouse name and change of address). Just want to make sure I have all the documents ready and nothing is missing. Kindly help.
        Online filled form, copy and original old passport self attested, marriage cterificate attested by gazzeted officer, affidavit annexure D, and adhaar card as proof of new address.

        Is there any other documents which I need to add?

        1. administrator
          Kumar

          Jyoti,
          I think you have it covered all. I provided the same list when I added my spouse details. You can double check with the document advisor section on the Passport Website.

  22. dr satish patil

    Good article!
    Thanks for detail information,though available on passport seva web,its bit precise pertaining to renewal
    my query
    mine and my wife’s passport is getting expired in september 2016,for renewal i have registered myself on passport portal for the same
    but can i apply from same registration for my wife also,needless to say in different application form but with only my registration on portal
    pl guide
    thanks

    1. administrator
      Kumar

      dr satish patil,
      Yes, you can create as many applications as you want from the same login. Just check the navigation once you login to create new application.

  23. Nandu

    The PDF form, NOT allowing to enter the date at the bottom of page 2.
    Unable to Validate & Save. How to save the PDF form to .xml file?

    1. administrator
      Kumar

      Nandu,
      it should ask you to save as XML file. If not, try doing the online form or call customer service for help.

  24. Gyayak

    Hi,
    My passport is expired.
    Now, I am going to apply for the renew. Would the process be same if it would have been applying for renew before passport got expired?

  25. SOMANATH BEHERA

    i had applied 5 months ago and took appointment.but then i was not 18 years old.so i could not give documents without parents presence…now i can give my own documents..but what are the douments..only birth certificate and 10 th certificate required or any other documents like bonafide certificat,electricity bill or gas bill?? And lastly affidavit from notary annexure-I REQUIRED OR NOT

    1. administrator
      Kumar

      SOMANATH BEHERA,
      Yes, birth certificate, 10th certificate, and address proof like you mentioned. No need of any affidavit. You can use the document advisor on the passport website to get precise list.

  26. vrinda

    Hi, i have filled the form for passport re-issuance and completed the payment. However, there is another option which says “upload document”. Is it mandatory to upload my documents even if i take them along to the passport seva kendra on the day of my appointment.

  27. Bhargavi

    Hi sir,
    i am bhargavi
    . I got divorce. It means i have no court documents. We would like to wrote only mou. It will help to re-issue of passport or not.

    1. administrator
      Kumar

      Bhargavi,
      Usually, if you already have spouse name and would like to get it removed, you may need divorce certificate or court decree and sworn affidavit as per Annexure E. I suggest you check with the customer service.

  28. Mahesh Jha

    I had applied for renewal of my passport recently, which was quickly issued and sent to me. As there was a change in residential address , a post police verification was ordered by the passport officer. Today, I have received a phone call from the local police station to report at the PS tomorrow with an affidavit from court. He did not give details of the affidavit. Incidentally, the passport service centre mail to me had indicated that the police verification was for address verification. Could you please advise me about the pro forma of the affidavit for submission at the Thana.

    1. administrator
      Kumar

      Mahesh Jha,
      I wish I knew what that was. Please speak to the police station. I suggest you walk-in to the police station and get it clarified.

  29. Reshma

    I have changed my name officially and wanted to reissue passport with the changed name and sign. Can it be done with Gazette notification, attested/ notarized Pan card , Adhar card , voter id card (According to new rules). How long does it take for reissuing.

    1. administrator
      Kumar

      Reshma,
      The process is pretty standard and process should be same. As long as you have the required documents, it should be done in about 2 weeks to one month.

  30. Meenakshi Salvi

    Passport issued to a Govt servant is expired. In such case NOC in which Annexure is to be obtained form the department? Annexure ‘B’ or Annexure’ M’.

  31. Sonali

    Hi,
    Thank you so much for detailed instructions.
    I have one question:
    I want to renew my passport as it is expiring after 10 years of issue. My permanent address is still the same, however my current address is different. Are any documents needed for temporary address? Are any questions asked about permanent/temporary address?
    Also, I want to know if visiting police station is required for renewal process?

    1. administrator
      Kumar

      Sonali,
      You will need to provide proof of your current address…In general, police verification is not required as per new rule, if all is clear on your file… but there may be police verification depending on the Passport Officer Discretion.

  32. mukesh yadav

    I have lost my possport then what is thr process for reissue…..plz help me and how many days takes this pprocess?

  33. rohit agarwal

    I have a passport issued in Jaipur, my passport will expire in next 6 months. Currently I am staying in a rented house in Bangalore. I want to renew it. But I don’t have current address proof.

    Can I still renew it with the same old permanent address (jaipur address) and can it be done in Bangalore PSK?

    Even if I somehow arrange the current address proof, I don’t want my current address to be on passport as it is rented house. What should I do in this case?

    1. administrator
      Kumar

      rohit agarwal,
      You will need to use your current address. You can get a rental agreement for rental house and get the bank passbook as the proof. The rule is that you need to apply with current address at the place where you live. If there is a police verification for some reason, you will be in trouble. Having your rental address on passport does not mean anything…not to worry too much.

      1. hetal

        i have a passport which is expiring next year . i have uk for 6 years so are there any kind of more documents needed for renewing when in india ?

          1. Hetal

            But i came back to india now and i want to renew it here . So will i need pcc ?? I was in uk on student visa .

          2. administrator
            Kumar

            Hetal,
            You will need to submit your current address proof and mention about your addresses in past one year. I am not sure about PCC, technically you don’t need it…You can check with passport office customer support. There is a document advisor on the home page, use that to get the list of required documents.

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